Executive Assistant

Essential Duties: Manage calendars, schedule appointments and meetings. Prepare presentation materials for board and other meetings. Coordinate travel arrangements including hotel, air, and car reservations. Prepare, code, and submit expense reports via Workday in a timely manner. Provide office support at Mt. Laurel, New Jersey location: order/stock supplies, manage mail, serve as primary point of contact for internal/external stakeholders. Coordinate sensitive reports and materials such as budgets, board documents, and highly confidential correspondence. Prepare and maintain confidential files, statistical records, correspondence, and office forms. Answer and initiate email/telephone inquiries; refer to supervisor or departments as needed. Prepare special reports and summaries as required. Perform other administrative duties and projects as directed.

Basic Qualifications and Skills: High School Diploma or GED required; formal education beyond secondary level (administrative or business) highly recommended.2-4 years of related experience required. Proven experience interacting effectively with executives including corporate officers and directors. Demonstrated project management and administrative skills including typing, filing systems, office equipment, and processes. Prior experience in a confidential environment with professional demeanor required. Knowledge of PC-based applications required: Outlook, Word, Excel, PowerPoint; Workday experience preferred. Strong organizational skills and detail-oriented mindset. Experience with board meeting preparation and interaction with Board of Directors. Ability to work independently in a fast-paced environment with limited supervision. Demonstrated ability to work under time constraints and be available as needed.