Executive Assistant - Investment Banking, TD Securities
td waterhouseNew York (NY)
$90,000 - $110,000
Apply (opens in a new tab)Executive Assistant - Investment Banking, TD Securities
Posted today
td waterhouseNew York (NY)
SENIORITY
Junior
SALARY
$90,000 - $110,000
About the role
Executive Assistant I TdsWork Location: New York, New York, United States of America
Hours: 40 Line of Business: Administration
Pay Detail: $90,000 - $110,000 USDTD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Job Description:
The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.
Depth & Scope:
- Reports to a TDBG Vice President (VP) and provides administrative support
- May support multiple TDBG VPs and TDBG AVPs and their respective team
- Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity
- Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
- Typically has interaction with internal customers / partners
- Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities
- Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
- Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
- Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions
Education & Experience: Post-Secondary education 2+ years of experience
Customer Accountabilities:
- Provides a high level of administrative support ensuring quality service and professionalism at every interaction
- Acts as the point of contact among executives, employees, clients and other external partners
- Manages information flow in a timely and accurate manner
- Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
- Manages expenses and prepare weekly, monthly or quarterly reports
- Formats information for internal and external communication memos, emails, presentations, reports
- Takes minutes during meetings
- Screens and directs phone calls and distributes correspondence
- Supports broader team may manage office supply inventory, equipment, and other processes as required
Shareholder Accountabilities:
- Prioritizes and manages own workload to meet SLA requirements for service and productivity
- Consistently exercises discretion in managing correspondence
- Understands and applies operating policies and procedures
- Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
- Escalates non-standard or high-risk activities as necessary
- Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
- Ensures necessary due diligence to support the accuracy of all activities
- Is knowledgeable of and comply with Bank Code of Conduct
- Employee/Team Accountabilities:
- Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
- Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
- Participates in personal performance management and development activities, including cross training within own team
- Keeps others informed and up to date about the status / progress of projects and / or all relevant or useful information related to day-to-day activities
- Contributes to a fair, positive and equitable environment that supports a diverse workforce
- Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally
Physical Requirements:
- Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%Domestic Travel Occasional
- International Travel Never
- Performing sedentary work Continuous
- Performing multiple tasks Continuous
- Operating standard office equipment - Continuous
- Responding quickly to sounds Occasional
- Sitting Continuous
- Standing Occasional
- Walking Occasional
- Moving safely in confined spaces OccasionalLifting/Carrying (under 25 lbs.) OccasionalLifting/Carrying (over 25 lbs.) Never
- Squatting Occasional
- Bending Occasional
- Kneeling Never
- Crawling Never
- Climbing NeverReaching overhead NeverReaching forward Occasional
- Pushing Never
- Pulling Never
- Twisting Never
- Concentrating for long periods of time Continuous
- Applying common sense to deal with problems involving standardized situations Continuous
- Reading, writing and comprehending instructions Continuous
- Adding, subtracting, multiplying and dividing Continuous
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.
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