About the role
Summary:
Oversees billing functions. This role will involve interaction with the customers and operational departments. The Accounts Receivable Supervisor will also provide backup support to the accounting department, assisting in month end close processes.
Responsibilities:
Assist AR Manager with ensuring all invoices sent to customers represent valid charges arising from the lease agreement, that invoices are generated promptly and entered into the accounting system correctly. Oversee all invoices efforts for engine leasing worldwide and assure timely delivery of billing that follows strict lease contract agreements. Ensure all invoices raised to customers represent valid charges arising from the lease agreement, that invoices are raised promptly and entered the accounting system correctly. Ensure all billing for Rent and Usage is processed each month. Review of contracts for billing, payment, and other related terms. Document and administrate account receivable processes and procedures by putting together Training documents for the team on each task to be able to fulfill duties when is necessary to cover for others. Develop contacts within customers; Make welcome calls to new customers; confer with customer by telephone, email and mailing to determine reason for overdue payments, and reviewing the contract agreement with customer. Prepares/assists with monthly journal entries and account reconciliations. Complete Month end workpapers. Review and approve Billback invoices. Cross train team for different areas to be able to cover for each other when someone is out of the office. Responsible to maintain the AR mailbox clean by making sure everything is assigned and is getting completed; and escalate anything that needs urgent attention to AR manager. This position will backup WERC invoicing. Research and resolve billing disputes. Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully and develops alternatives solutions. Manage promptly customer needs, responds to requests for assistance. Liaison with marketing, legal, technical and contract administration departments. Other duties may be assigned. Qualifications /
Requirements:
Managerial experience required. BS in accounting or finance preferred. Invoicing, collections, and cash application experience of 5+ years.3-4 years of A/R experience. Knowledge or experience of the leasing industry preferred. Understanding and working knowledge of accounting systems. Solid Microsoft Excel, MS Word, and electronic email skills are required. Must be highly organized and have excellent attention to detail, as well as flexibility and a willingness to take on a variety of tasks. Flexibility and a willingness to take on a variety of tasks. Ability to identify records management, operational problems, and solutions. Excellent communication and record keeping skills required. Accurate documentation and the ability to efficiently organize and manage key accounting data. Bilingual in Spanish and English a bonus. Travel/Misc.:None. Report To: Accounts Receivable Manager
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