Receptionist/ Mail Room Clerk

Posted yesterday

tennessee board of regentsGainesboro (TN)

Mail Clerks and Mail Machine Operators, Except Postal Service Colleges, Universities, and Professional Schools

SENIORITY

Mid

SALARY

$30,000-$30,572 Annual

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About the role

Title: Receptionist/ Mail Room Clerk

Institution: Jackson State Community College

Job Summary: This position serves as the first point of contact for the majority of general calls and members of the public entering the administration building. This role also serves as the mailroom facilitator for the college.

Job Duties: 100% -

Assume the responsibility of being a SciQuest Requestor for purchases in excess of $50 or more using a P.O.
Submit all standing P.O.s in July after SciQuest is open for new requests.
Print out P.O.s after they have been approved and supply the director with an Excel spreadsheet with the P.O. numbers.
Assist with supply inventory to ensure the required supplies are available when needed
Assist with sending and receiving faxes using MITEL NetSolutions (incoming faxes will show in your email)
Cross-training to support other staff members with the mail distribution and posting, as well as bulk mail preparation
Sort incoming mail into the various departmental mailboxes as it arrives
Weigh, postmark, and bundle outgoing mail to be picked up by the Post Office
Prepare bulk mail-outs to be cost-effective for the departments and the institution
Calculate postage and prepare paperwork for bulk mail
Regularly review Postal System procedures and regulations, to stay abreast of any procedural changes
Staying abreast of any changes made to Jackson State policies that may affect the handling of the mail
Maintain files containing receipts, account information, and records relating to the mail and printing services
Transfer monthly account reports to the Business Office for departmental postage charges & corrections
Maintain a current list of current JSCC employees, to aid in sorting the mail
Being observant of the current postage balance on the mail meter: Ensure that a sufficient balance is maintained
Managing all mailing supplies: Priority Mail envelopes/boxes, rubber bands, labels, multi-sized boxes, bulk mail forms, etc.
Making periodic trips to the Post Office to carry bulk mail and acquire supplies for bulk mailings, or in some instances, deliver the outgoing mail
Answering questions from the faculty and staff regarding mail services, and providing assistance with postage/packaging, as necessary.
Help train and supervise student workers
Greet and assist potential and current students, and visitors.
Operate switchboard and answer calls made to the general phone number.
Serve as liaison to and contact person for telephone communications vendor.
Other duties as assigned - (Essential)

Minimum Qualifications: Associates Degree

Preferred Qualifications: Bachelor's Degree Knowledge, Skills, and Abilities

Organized
Creative
Customer Service Oriented
Interpersonal Communication
Adaptability
Critical Thinking
Team Player
Efficient Computer Skills: Microsoft: Work, Excel, and PowerPoint
Mail: Knowledge of USPS Postal Regulations and Bulk Mail Processing Procedures
Operating a mail machine, downloading funds, Organizing/Adding departmental accounts
Database Management
Willingness to Learn Physical Demands / Working Conditions Prolonged periods of sitting at a desk and working on a computer Prolonged periods of standing at times Prolonged screen time Must be able to lift up to 25 pounds at times

Pay Rate: $30,000-$30,572 Annual salary determined based on eligible experience and defined by the current compensation plan. Open Until Filled: YesSpecial Instructions to Applicants: Internal applicants are encouraged to apply. To be considered for this position, you must submit an application. Prior applications will not be used to fill this vacancy. A completed satisfactory background check will be required before hire.

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