Administrative Assistant-Latin-Miami

Job TitleAssists the Vice President and manages day to day general services for the office by performing the following duties.Functions of the JobManages the Vice President's complex calendar, coordinates meetings, travel, and departmental schedules.Prepares and maintains spreadsheets tracking costs for sponsored events.Provides departmental support by responding to affiliate inquiries received through the general inbox.Assists the Vice President with tasks related to the Annual Latin Awards dinner.Assists department with events, and conferences by securing venues and catering, issuing invitations, coordinating speakers, and managing event budgets.Composes and prepares confidential correspondence, reports, and other complex documents.Creates and maintains databases and spreadsheet files.Manages departmental supplies.Prepares and processes expense reports for the Vice President.Maintains regular attendance and punctuality.Performs other duties as assigned.Proof and translate documents in English and Spanish.Supports our BMI Core Values and cultivated a culture of diversity and inclusion.Position Qualification RequirementsEducation: Bachelor's Degree or equivalent preferredExperience: Minimum 2 years administrative experienceSkills and Abilities:Proficient in Microsoft Excel, Word, Outlook, Teams, Zoom, Canva, and similar tools.Bilingual in English and Spanish.Experienced in maintaining database systems, generating reports, and working with word processing and spreadsheet applications.Demonstrates the highest level of confidentiality and discretion.Builds constructive, informative relationships with employees, management, and vendors.Interacts professionally with diverse employee populations and all levels of staff and leadership.Works independently with sound judgment.Maintains strong attention to detail.Effectively prioritizes multiple assignments to meet deadlines.Possesses strong typing and proofreading skills.Benefits & PerksWe take care of our people, here's what you can expect when joining the team:Medical, Dental, and Vision Insurance401K with employer match on 100% of the first 4%.Flexible Spending AccountsHybrid Office Schedule & Remote Friday'sShort-Term & Long-Term Disability BenefitsPaid Vacation & Sick/Personal TimePaid Volunteer Time Off12 Paid HolidaysSummer Half-DaysCompany Paid Life InsuranceUp To 12 weeks Paid Parental LeaveTuition Assistance ProgramCommuter Benefits (New York)Employee Resource GroupsEntertainment discounts and access to BMI concerts and events in our officesEmployee appreciation events and holiday parties hosted at all office locations