Corporate Paralegal / Assistant

Responsibilities: Manage the preparation and submission of formation, qualification, and maintenance filings for corporations, limited liability companies, and partnerships across Pennsylvania and other jurisdictions. Maintain accurate corporate records by organizing minute books, updating stock ledgers, and preparing ownership-related documentation. Monitor filing schedules and critical dates, ensuring legal and transactional materials are completed and delivered within required deadlines. Draft and process entity-related forms, stock certificates, financing statements, and other supporting documents used in corporate matters. Obtain certified records, good standing certificates, and comparable state-issued documents needed for transactions and ongoing compliance. Conduct public records research, including lien, UCC, and secretary of state searches, to support attorneys on corporate transactions and due diligence matters. Assist with transaction closing logistics by assembling binders, coordinating final document sets, and distributing materials to relevant parties. Review, format, edit, and proofread legal and business documents while also supporting attorney time entry, billing review, meeting coordination, client intake, filing, mailing, and expense-related administrative tasks.