Office Administrator/Office Assistant

Job Description Job Summary Provides general administrative support to a facility/department. Maintains the facility/department daily operations. Essential Functions Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required. Coordinates travel arrangements, meetings, updates and maintains calendar appointments. Prepares required materials for conferences, meetings, calls, and various appointments. Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. Organizes and maintains office filing system. Reads and analyzes incoming memos and determines the appropriate course of action. Receives and responds to routine correspondence. Provides administrative support to other staff as needed. Qualifications High school diploma or GED required. Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position. Required Skills, Abilities and / or Licensure Software skills, including use of Microsoft Office software and web-based applications. General business skills such as typing; data entry and review; and use of phone, copier, and fax. Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. Customer service skills necessary to effectively and professionally respond to requests. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals. Additional Information All your information will be kept confidential according to EEO guidelines. J-18808-Ljbffr