Remote Virtual Assistant

About allwhereallwhere is transforming how companies manage the full lifecycle of IT equipment for distributed teams. We handle global procurement, deployment, tracking, storage, and secure retrieval of devices — making remote and hybrid work seamless for businesses of all sizes. We're a fast-growing, venture-backed team that values ownership, clarity, and operational excellence.The RoleWe're looking for a highly organized, proactive Virtual Assistant to support our operations and internal teams. In this fully remote role, you'll be a key partner in keeping day-to-day workflows running smoothly — handling administrative coordination, communication, and process support that helps our Operations, Customer Success, and leadership teams stay focused on high-impact work.This is an excellent opportunity for someone who thrives in a fast-paced environment, takes pride in accuracy and follow-through, and wants to grow with a company building modern infrastructure for the future of work.Key ResponsibilitiesManage calendars, schedule meetings, and coordinate internal and external communicationsSupport order-related administrative tasks, including data entry, status tracking, and documentationServe as a point of contact for routine inquiries from internal teams, vendors, and partnersPrepare and organize reports, trackers, and operational documentationAssist with email management, prioritization, and follow-upsHelp maintain and improve internal processes, SOPs, and knowledge basesCoordinate logistics-related administrative tasks (shipping confirmations, status updates, vendor follow-ups)Take on special projects and ad-hoc support as the team scalesWhat We're Looking For2+ years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative/operations support roleExcellent written and verbal communication skillsStrong organizational skills and exceptional attention to detailComfort working independently in a fully remote environment while collaborating across time zonesProficiency with Google Workspace (or Microsoft 365), project management tools (e.g., Asana, Notion, or similar), and basic spreadsheet workAbility to prioritize multiple tasks, meet deadlines, and adapt quicklyA proactive, solutions-oriented mindset — you anticipate needs and close the loop without constant oversightBonus: Previous experience supporting operations, logistics, customer service, or tech/start-up environmentsWhat We OfferFully remote role (U.S.-based)Competitive compensationHealth, dental, and vision insuranceEquity / stock optionsPaid time off, sick time, and holidaysOpportunity to grow with a high-impact team in a scaling companyCollaborative, low-ego culture that values clear communication and ownership