Owner Services Representative

Responsibilities: The Owner Services Representative's typical job functions include the following: Respond to owner and internal team member email and phone inquiries within 24 hours, providing timely and professional customer service. Manage owner inquiries related to unit upgrades, maintenance requests, rental revenue, and general property concerns. Serve as the primary liaison between Boyne Mountain, homeowners, and Homeowners' Association (HOA) Board members. Coordinate with and oversee outside vendors for owner and HOA projects, ensuring work is completed on schedule and according to expectations. Process owner rental revenue accurately and in a timely manner. Assist with association budget preparation, financial reviews, and reporting. Track invoices, monitor aging reports, and support accounts receivable follow-up. Prepare and distribute owner and association correspondence, notices, and mailings. Record and transcribe minutes for annual and quarterly HOA Board meetings. Attend HOA meetings as needed to provide operational support and documentation. Conduct routine property inspections to ensure compliance with quality standards, brand expectations, and safety requirements. Collaborate daily with Housekeeping, Maintenance, Security, and other departments to resolve operational issues and enhance the owner and guest experience. Provide cross-functional support to the Owner Services team as needed to maintain efficient departmental operations.

Qualifications: This job might be for you if: Hold an Associate's degree or have a minimum of five years of experience in hospitality, guest services, accounting, or a related field. Demonstrate exceptional organizational and time management skills, with the ability to prioritize multiple projects and consistently meet deadlines. Are a self-starter who takes initiative, works independently, and follows projects through to successful completion with minimal supervision. Possess excellent written, verbal, and interpersonal communication skills, with the ability to build positive relationships with homeowners, association board members, vendors, and internal departments. Are proficient in Microsoft Office, including Outlook, Word, Excel, and Teams. Have experience coordinating projects, managing competing priorities, and maintaining accurate documentation. Thrive in a collaborative environment while also being comfortable making sound decisions independently. Have prior purchasing or procurement experience (preferred, but not required).Possess a valid driver's license.