Executive Assistant

Essential Functions & ResponsibilitiesActs as the main point of contact for Executives, employees, and external vendors and stakeholdersMonitors emails and prioritizes messages based on timeline, importance, and key players involvedMaintains a daily list of important items to bring to the Executive's attentionProvides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the Executive's behalfPrepares contracts and other documents for signature (wet and electronic)Maintains professional and personal calendars, organizes in-person and virtual meetings, including scheduling and sending reminders; prepares meeting agendas and sets up AV equipment, as neededArranges travel itineraries and necessary accommodations, including airfare, lodging, registration, and related events and activitiesPrepares and coordinates hosted events, including contract negotiation and vendor selectionMaintains Company vehicle list and sets appointments for maintenance and cleaning. Reserves Company vehicle for personnel, as neededRegisters team members for educational events, seminars, trainings, and other meetingsAssists with personal tasks and errands, as requestedManages and works cohesively with the Receptionist positionAssists with front desk dutiesOther duties, as assignedAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.