Office Manager - Bookkeeping & Procurement

What We Offer: Pay starting at $60,000+ annually Direct-hire opportunity First shift Monday – Thursday, 7:30 AM – 4:30 PM Friday, 7:30 AM – 2:00 PM What We're Looking For: High school diploma or GED Previous experience in bookkeeping, accounting administration, office management, purchasing, or operations Working knowledge of QuickBooks required Strong Microsoft Excel skills required Strong general computer skills Excellent organizational and time-management skills Strong attention to detail and accuracy Ability to manage multiple projects, deadlines, and priorities simultaneously Professional written and verbal communication skills Confidence communicating with vendors, customers, project managers, and company leadership Proactive approach with the ability to follow issues through resolution Ability to work independently, take ownership of responsibilities, and anticipate what needs to be done Commercial construction, flooring, subcontracting, purchasing, project administration, or construction accounting experience preferred What You'll Do as an Office Manager – Bookkeeping & Procurement: Manage day-to-day bookkeeping and accounting administrative functions Reconcile bank accounts, credit cards, and company transactions Maintain accurate financial records in QuickBooks Process and track accounts payable and accounts receivable Enter vendor invoices and assign costs to the appropriate projects Assist with customer invoicing and monthly project billings Track outstanding receivables and assist with collection follow-up Reconcile vendor statements and investigate discrepancies Maintain organized financial documentation and supporting records Coordinate with company leadership and outside accounting professionals as needed Assist with month-end reconciliations and reporting Help maintain accurate, current project cost and financial information Coordinate purchasing and procurement for active construction projects Process purchase orders and confirm vendor orders Verify pricing, quantities, freight, lead times, and delivery information Track materials from ordering through production, shipping, delivery, and receipt Maintain procurement schedules across multiple projects Follow up with manufacturers, distributors, and vendors regarding material status Identify potential purchasing or delivery delays before they affect project schedules Coordinate deliveries with project managers, installers, warehouses, vendors, and jobsites Maintain order acknowledgements, shipping information, delivery tickets, and related documentation Assist project managers with material availability and upcoming project needs Coordinate between company leadership, project management, estimating, accounting, vendors, and field operations Maintain organized digital project and company records Help manage calendars, deadlines, documentation, and administrative workflows Monitor outstanding tasks and follow up when additional information or action is needed Assist with subcontractor documentation, insurance certificates, contracts, and project paperwork Support project setup and closeout documentation Help maintain and improve internal processes as the company grows Manage changing priorities while maintaining accuracy, urgency, and follow-through