Office Support Specialist (Part-time)

Office Support Specialist (Part-Time) Los AngelesWeintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.Weintraub Tobin's Century City office is seeking an on-site, part-time (at least 20 hours per week) Office Support Specialist to support the seamless daily operations of the office by providing front-desk coverage, clerical, facilities, mail, and service support to attorneys, clients, and staff, ensuring the office remains organized, efficient, and welcoming. The successful candidate must be able to multitask in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to delivering exceptional, high-touch service.This is a great opportunity for an individual with a high-end hospitality or customer service background, who takes pride in anticipating needs and creating a refined, above and beyond experience for visitors and employees. The ideal candidate is dependable, resourceful, efficient, and genuinely enjoys helping others. They bring a professional presence, keen attention to detail, and a natural instinct for hospitality, and are interested in applying these skills while gaining experience in a professional office environment.Schedule: MondayThursday, 10:00 a.m. 3:00 p.m. or 11:00 a.m. 4:00 p.m. Occasionally, the employee may be expected to work extended hours to provide coverage for events, depositions, or other business needs, with as much advance notice as reasonably possible. Once a shift is established, the employee will be expected to consistently work the agreed-upon schedule.ResponsibilitiesGreet and assist clients, colleagues, and visitors in a professional and welcoming mannerProvide reception coverage during scheduled breaks and lunch periods and serve as a backup when neededAnswer and direct incoming phone calls as neededMaintain client confidentiality and handle sensitive information with discretionAssist with the day-to-day maintenance of office and kitchen supplies, equipment, and common areasEnsure common areas, including reception, kitchen, conference rooms, and copy areas are safe, clean, and welcomingPerform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters and refrigerators, and stocking kitchen suppliesAssist with monitoring office and kitchen inventory and restocking supplies as neededAssist with photocopying, scanning, filing, and other general administrative tasksHandle incoming and outgoing mail and assist with distributing mail throughout the officePrepare packages and assist with FedEx and other courier deliveries and pickupsAssist with setting up and cleaning up for internal meetings, lunches, and events as neededAssist with maintaining conference rooms and other shared office spacesPerform general office maintenance tasks, including transporting parcels, loading and unloading office supplies, files, and other materials, and assisting with light assembly or furniture relocation as neededAssist with other routine office services and hands-on tasks that help keep the office running smoothlyActs as a go-to resource for tasks that require assistance away from the reception desk, demonstrating a proactive and can-do attitudeAdditional duties as assignedSkills & AbilitiesAt least 2 years of white-glove customer-facing experience working in a fast-paced hospitality, office, corporate, or law firm settingSuperior active listening, attention to detail, organizational, communication, and interpersonal abilitiesHigh School diploma requiredAbility to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc.)Ability to lift up to 50 lbs. (e.g., weight comparable to a water cooler water jug)Flexibility in dealing with multiple priorities and shifts in prioritiesPositive, professional and approachable presenceAbility to work independently and as part of a teamExceptional reliabilityEqual Employment OpportunityThe Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee's religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.Salary range: $28.85-$33.65 per hour (based upon years of experience)