Administrative Assistant

California Decoy LLC is seeking a part-time Administrative Assistant to support the statewide California Decoy Program. This position focuses on database management, participant enrollment, recordkeeping, scheduling, and general administrative support. The Administrative Assistant will work primarily from our headquarters office, with occasional travel for outreach events, presentations, conferences, and trainings.Key ResponsibilitiesEnter and maintain accurate participant and recruitment information in FileMaker and other program logs.Review database entries and participant documentation for accuracy and completion.Assist participants and families throughout the enrollment process.Maintain communication with participants, parents, guardians, and community partners.Manage calendars, recruitment follow-up notes, reports, and program correspondence.Answer incoming calls, respond to general inquiries, and direct callers to the appropriate staff member.Assist with meeting minutes, recruitment planning, outreach activities, and presentations.Provide occasional coverage for Recruitment Coordinators; cross-training will be provided.Maintain confidentiality regarding participants, compliance operations, and investigative activities.Perform other administrative duties as assigned.Minimum QualificationsHigh school diploma or equivalent.Strong organizational, written, and verbal communication skills.Proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, email, and virtual meeting platforms.Experience using databases; FileMaker experience is strongly preferred.Valid California driver’s license, clean driving record, reliable transportation, current vehicle registration, and automobile insurance.Ability to travel within California, including occasional overnight travel.Ability to work professionally with youth participants, families, staff, and community partners.Must successfully complete required background checks and drug testing.Preferred QualificationsBachelor’s degree in communications, public health, education, outreach, or a related field.Experience in administrative support, recruitment, community outreach, youth programs, or public health.Bilingual or multilingual communication skills; Spanish is strongly preferred.Schedule and CompensationPart-time, non-exempt position$25 per hourApproximately 24 hours per weekTypically Tuesday through ThursdayOccasional evening, weekend, or adjusted hours may be required for program activitiesThis grant-funded position includes a 90-day probationary period and is at-will. California Decoy LLC is an equal opportunity employer committed to creating an inclusive environment for all employees and program participants.