Regulatory and Sustainability Data Contractor

Work Arrangement: Contract-based position

Location: Miami, FL 33157

Position Summary: We are seeking a highly organized and detail-oriented Regulatory & Sustainability Data Contractor to support sustainability, packaging compliance, and regulatory program for a global cosmetics and personal care brand. Approximately 80% of the role focuses on sustainability, packaging data, Extended Producer Responsibility (EPR) reporting (US, Canada, EU & Australia), EU Packaging and Packaging Waste Regulation (PPWR) compliance, and supplier documentation. Approximately 20% supporting general cosmetic regulatory compliance activities. ResponsibilitiesEPR and Packaging Reporting: Collect, organize, and maintain packaging data required for EPR reporting; track packaging placed on the market by country/region. Maintain records of packaging materials (plastic, glass, paper/ cardboard, aluminum/metals, multi-material, other components); collect packaging weights by component/material. Support preparation of data for EPR declarations and packaging waste reporting. Work with internal teams and external consultants. Maintain calendar of EPR reporting deadlines and requirements. PPWR and Packaging Compliance: Support implementation and ongoing PPWR compliance activities. Develop and maintain packaging compliance database. Collect supplier information (material composition, component weights, recycled content, PCR content, recyclability, certifications, specifications); track against internal PPWR requirements and sustainability goals. Identify missing information and follow up; maintain compliance documentation and evidence. Supplier Questionnaires and Data Collection: Prepare, distribute, and track supplier questionnaires; follow up for accurate/on-time completion. Review submissions for completeness and consistency; request clarifications. Organize certificates/specifications/declarations/supporting documents. Maintain tracker (supplier name, component, requested/ received info, missing info, follow-up status, completion status); escalate overdue suppliers.  Database and Data Management: Maintain accurate databases/trackers. Enter/review/organize/update large data volumes. Ensure consistency across databases/reporting systems. Develop practical Excel trackers/reports and improve database structure. Identify duplicate/missing/inconsistent information. Maintain organized electronic folders/ documentation. Cross-Functional Coordination: Work with packaging, procurement and external suppliers. Coordinate requests and participate in project meetings. Assist with tracking timelines/deadlines and provide clear status reports on completed items, outstanding actions, and risks. Regulatory Compliance Support (Approx. 20%): Product registrations, document creation, creating technical files; maintain regulatory documents are up to date.  Education, Knowledge and Experience Knowledge of regulatory compliance and regulatory requirements relevant to raw materials, formulations, and registrations. Relevant experience in food, fragrance, chemical, or related manufacturing environments, including familiarity with global frameworks such as FDA, EU, IFRA, and other applicable standards. Knowledge of global packaging sustainability guidelines. Bachelor’s degree in Data Science, Analytics, Environmental Science, Sustainability or related field a plus.5+ years’ experience in cosmetic/personal care industry, food, pharmaceutical industry

Technical Skills: Proficient in Microsoft Office (Excel, Outlook, Word, Power Point, Teams, Share Point or other document management systems). Experience with databases, data management systems, or large data trackers. Ability to organize and maintain large volumes of technical information and documents. Highly organized and detail oriented. Ability to manage multiple projects and deadlines. Excellent follow-up and supplier communication skills. Excellent communication skills with external suppliers and internal teams. Ability to work independently with minimal supervision. Practical problem-solving skills. Strong written communication skills.