Administrative Assistant (H)

Posted 2 days ago

university of miamiMiami (FL)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Offices of Physicians (except Mental Health Specialists)

SENIORITY

Mid

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About the role

Administrative Assistant The University of Miami/UHealth Department of Medicine has an exciting opportunity for a Full Time Administrative Assistant to work in the UHealth Campus. The Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

Core Responsibilities:

Supports department and/or department leadership with daily clerical tasks.
Prepares basic reports, charts, budgets and other presentation materials.
Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Core Qualifications
High School Diploma or equivalent
Minimum 1 year of relevant experience required

Knowledge, Skills and Abilities:

Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. (Epic/Slicer Dicer)
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders
Any relevant education, certifications and/or work experience may be considered.

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