Executive Assistant
career groupMiami (FL)
About the role
Our client is seeking a highly organized, proactive, and relationship-oriented Executive Assistant to support the CEO in both professional and personal capacities. This individual will serve as a true right hand to the CEO, managing an extremely dynamic schedule while acting as a polished extension of him internally and externally. The ideal candidate thrives in fast-paced entrepreneurial environments, anticipates needs before they arise, and can operate with urgency, discretion, and exceptional organizational skills.
Key Responsibilities:
- Manage the CEO's highly active and constantly evolving calendar
- Coordinate complex domestic and international travel arrangements, often on short notice
- Ensure calendar alignment across executives, investors, and stakeholders
- Travel alongside the CEO for investor meetings and business engagements as needed
- Act as a professional liaison between the CEO and investors/external partners
- Assist in facilitating conversations and relationship management on the CEO's behalf
- Review incoming commercial contracts and assist with administrative oversight
- Track priorities, action items, and follow-ups across multiple projects
- Support day-to-day business operations and occasional personal logistics
- Maintain strict confidentiality and professionalism at all times
- Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPTIdeal Background
- Bachelor’s Degree required
- Previous experience supporting a founder, CEO, or senior executive preferred
- Strong calendar management and travel coordination experience required
- Background in sales, account management, hospitality, or client services preferred
- Comfortable interacting with investors, executives, and high-level stakeholders
- Strong communicator with polished interpersonal skills
- Highly organized with exceptional attention to detail
- Able to thrive in a fast-moving, high-accountability environment
- Flexible schedule and responsive outside traditional business hours when needed
Compensation & Benefits:
- Base depending on experience and fit
- Full health benefitsW2 employee 401(k) program currently being implemented
- High exposure role with direct access to CEO and investors
- Please submit your resume for consideration!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
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