Remote Executive Assistant & Special Projects Manager

Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business. Location: Remote in the Tampa, FL area. Everyone is welcome here. Each of us is unique, and that’s what makes us amazing. We believe in inclusiveness and celebrating each person’s individuality, because there’s power in bringing people with different points of view and life experiences together. That’s why we provide equal employment opportunities (EEO). All applicants are considered regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation.So, bring yourself and your best ideas; when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve. IN A NUTSHELL… This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.The ideal candidate acts as a central connector across the ELT—enabling prioritization, driving operating cadence, and ensuring key initiatives move forward with clarity and accountability. This role requires strong business acumen, exceptional organization, and the ability to operate seamlessly between tactical execution and strategic support. Parallel is one of the multi-state cannabis companies, owning and operating in three markets; Florida (Surterra Wellness), Massachusetts (NETA), and Texas (Goodblend). If you enjoy companies that are growing, moving fast, and constantly challenging themselves to achieve more, then Parallel is for you. We work hard, lean on each other, and are passionate about a pretty ambitious vision … pioneering a new paradigm of what well-being can be for all people, everywhere. For more information, visit www.liveparallel.com.WHAT YOU WILL BE DOING Executive Support to the ELTProvide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of timeCoordinate and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)Manage inbound requests and communications, ensuring alignment with enterprise prioritiesDraft, edit, and refine executive communications on behalf of ELT membersCoordinate complex travel, logistics, and executive-level engagementsOperating Cadence & AlignmentOwn and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)Ensure alignment across functions on priorities, deliverables, and timelinesTrack key initiatives and follow-ups, holding teams accountable to commitmentsSupport development of executive-level materials (dashboards, one-pagers, board updates)Special Projects & Strategic InitiativesLead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)Build and manage project plans, timelines, and stakeholder communicationIdentify risks, surface insights, and drive solutions in partnership with functional leadersAct as a force multiplier to accelerate execution of priority initiativesCommunication & Stakeholder ManagementServe as a central coordination point across ELT members and their teamsEnsure clear, concise, and timely communication of decisions, priorities, and updatesSupport alignment between enterprise functions and state-level teamsMaintain a high level of professionalism and confidentiality across all interactions EXPERIENCE AND SKILLS YOU’LL BRINGRequired Age 21 or overHigh School Diploma or equivalentValid Government-Issued Photo ID 5–10+ years of experience in executive support, consulting, business operations, or project managementExperience supporting multiple senior executives or leadership teams in a fast-paced environmentStrong business acumen with the ability to understand financial and operational driversExceptional organizational and time management skills with strong attention to detailProven ability to manage competing priorities and execute with speed and precisionAdvanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration toolsExperience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus  LEADERSHIP ATTRIBUTESProactive & Solutions-Oriented: Anticipates needs and drives outcomesHighly Discreet: Trusted with sensitive and confidential informationStructured & Organized: Brings clarity to complex, fast-moving environmentsStrong Communicator: Effective across all levels of the organizationExecution-Focused: Drives accountability and results across teamsPHYSICAL REQUIREMENTS Ability to work in an office environment, primarily at a desk or in meetingsAbility to move around the office as neededAbility to operate standard office equipment and technologyAbility to lift up to 25 poundsAbility to travel domestically as required YOU WILL BE SUCCESSFUL IF YOU…Are self-motivated; micro-managing isn’t fun for anyoneRoll your sleeves up and do the work; strategy is important, but so is getting stuff doneCan work fast and be flexible; our industry is always changingPlay nice with others; we collaborate with each other a lotThink creatively; sometimes, the “traditional” solution isn’t the best one WHAT YOU GET Employee discountConsistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programsBalance and flexibility; paid time off, paid parental leave, flexible work arrangementsTuition Reimbursement ProgramsPet Insurance PARALLEL IS UNITED BY OUR VISION, MISSION, & VALUESOur Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.Our Mission – how we will do this – is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.Our Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | AgilityWe are an Equal Opportunity Employer. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.  DISCLAIMERParallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time.  Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.