Office Administrator

Ogletree Deakins has an exciting opportunity for an experienced Office Administrator to join the Firm's Raleigh office. The Office Administrator is responsible for the business administration of the office and may assume responsibility for additional Ogletree Deakins offices and/or practice groups as appropriate, including all support functions and coordination. The Office Administrator will manage all operations of the assigned office(s), including human resources, financial planning and controls, marketing and event planning, facilities, information systems, and other tasks. The position will also work closely with the Office Managing Shareholder(s) ("OMS") in the development and ongoing administration of the offices’ strategic plan. The Office Administrator may also be provided opportunities to collaborate on broader initiatives that support continuous improvement efforts in benefit of Firm interests.

Facilities Responsibility for local office level adherence to Firm safety and security protocols and policies Regularly maintain personnel directory and floor plans to ensure accuracy Act as safety coordinator and train employees on emergency procedures In collaboration with Real Estate and Project Management team, act as liaison between Firm and landlord regarding any facilities projects, maintenance requests, or issues; participate in space planning and design for office relocations, proper maintenance of office space assets to reflect professionalism of the Firm Oversee records storage and management Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current Computer Systems In coordination with Information Technology, support technology operations and functionality, including: coordinate technology upgrades and maintenance with Administrative Office, IT department, consultants and vendors Management, Committees, and Meetings Work collaboratively with OMS Identify and analyze issues; recommend and implement approved solutions under the direction and guidance of the OMS Attend local Shareholders’ meetings Chair business service professionals meetings Plan office social functions Manage special projects as assigned by OMS, Director of Office Administration, and Administrative Leadership Attend departmental or Firm events as required from time to time Ability to travel as work requires, from time to time