Executive Assistant

Work Arrangement: Onsite, Monday through Friday

Hours: 9:00 AM to 6:00

PMAbout The Role: Paramount Television Media Division is looking for a highly organized, proactive, and polished Executive Assistant to support the VP, Creative, VP, Marketing and VP, Media Planning. This is a high visibility role supporting three senior leaders at the center of PTVM's marketing business. The ideal candidate is someone who can move comfortably between executive level priorities, creative projects, meetings, budgets, presentations, and day to day team operations. This is not a wait for instructions role. We're looking for someone who anticipates needs, keeps people accountable, spots potential issues before they become problems, and brings structure to a fast paced environment with constantly shifting priorities.

What You'll Do: Executive Support Manage complex calendars for three VPs, including scheduling across internal teams, senior executives, agencies, production partners, and external stakeholders. Prioritize and resolve scheduling conflicts while protecting executive focus time and key business priorities. Coordinate meetings, agendas, conference rooms, video calls, and all necessary materials. Prepare executives for meetings by gathering relevant information, decks, documents, and talking points. Manage travel logistics, itineraries, expenses, and last minute changes. Serve as a professional and trusted point of contact for internal and external partners. Handle sensitive and confidential information with discretion. Creative and Marketing Support Support the logistics behind campaigns, show launches, tentpoles, key art, shoots, presentations, and other marketing initiatives. Coordinate meetings and materials across Creative, Media Planning, Programming, Publicity, Social, Production, and external agencies. Help organize creative reviews and approval meetings, ensuring the right stakeholders are included and materials are ready. Maintain organized folders, decks, presentations, contact lists, and project documentation. Assist with presentations and executive facing materials when needed. Support special projects and business needs as they arise. Communication and Follow Through Act as a connector between executives, their teams, and cross functional partners. Follow up on action items and keep stakeholders informed without requiring constant direction. Draft or assist with professional communications, meeting recaps, reminders, and follow ups. Know when something can be handled independently and when an issue needs to be escalated. Bring a solutions oriented mindset to unexpected changes and tight deadlines.

What We're Looking For: 5+ years of experience supporting senior executives, preferably within entertainment, media, advertising, marketing, creative, or a similarly fast paced industry. Exceptional organizational and time management skills. Ability to manage multiple executives and competing priorities without losing sight of the details. Strong written and verbal communication skills. Excellent judgment and discretion when handling confidential information. Comfortable interacting with executives, talent, creatives, agencies, vendors, and cross functional teams. Strong follow through and a natural instinct to anticipate what needs to happen next. Comfortable working in an environment where priorities can change quickly. Proficiency with Microsoft Office 365, Power Point, Outlook, Teams, Excel, and common project management and collaboration tools. Strong attention to detail, particularly with calendars, meetings, decks, documents, and deadlines. Ability to remain calm, professional, and solutions oriented under pressure. Additional Role Details Entertainment and media experience is preferred but not required. Experience supporting the BET Media Group audience and understanding Black culture and the cultural nuances that inform the brand and creative work is important. Support Power Point decks and Excel spreadsheets, including data management tasks. Support expense reports and manage travel for 2 to 3 executives. Overtime may be required based on business needs, potentially up to 5 hours per week during busy periods, including after hours or weekends. Pay Rate$27.29 to $32.29 per hour

Requisition ID: VIAJP00001572