Front Office Coordinator

Posted 3 days ago

career group companiesJersey City (NJ)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Mid

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About the role

Temp to Perm Front Office Coordinator, New YorkCareer Group Companies is seeking a polished, personable Front Office Coordinator to join our internal team. As an integral part of our office, you’ll help create a welcoming, professional environment for our recruiters, candidates, clients, and guests while keeping daily office operations organized and running smoothly. This is a great opportunity for someone who is organized, proactive, and enjoys being at the heart of a collaborative office environment.

What you’ll do:

Welcome and direct clients, candidates, visitors, and guests with warmth and professionalism
Answer and route incoming calls, taking accurate messages and directing inquiries to the appropriate team members
Manage conference room and common-area calendars and coordinate meeting setups
Receive, organize, and distribute incoming mail and packages
Manage office supplies and inventory, placing orders and keeping shared spaces fully stocked
Maintain a polished, organized, and welcoming reception area, kitchen, conference rooms, and common areas
Coordinate building access for employees and visitors
Assist with internal meetings, company events, and office initiatives
Provide administrative support to internal teams and take on special projects as needed
Why you’re perfect for this:
You have 1-3+ years of experience in a receptionist, front office, administrative, hospitality, or customer service role
You have a polished, professional presence and genuinely enjoy working with people
You’re an exceptional communicator with a warm and service-oriented approach
You’re highly organized and can confidently prioritize multiple requests at once
You’re proactive, resourceful, and comfortable finding solutions independently
You have strong attention to detail and take pride in keeping an office running smoothly
You’re proficient in Microsoft Office and comfortable learning new office systems and technology
You’re a collaborative team player with a positive, can-do attitude

Before you apply

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Your profile is current

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Two examples you can talk through

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A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.