行政业务助理

Job SummaryThis US-based position serves as the primary communications hub connecting the China-based management team with local American factories, clients, and staffing agencies. Key responsibilities include managing email correspondence, reconciling invoices and bills, receiving and confirming client orders, and facilitating cross-functional coordination.Key Responsibilities1. HR & Labor CoordinationMinor Recruitment Support: Assist in recruiting Supervisors. Frontline workers are temporarily managed by external staffing agencies; this role does not involve complex labor law matters.Cultural & Operational Bridge: Serve as a communication bridge between the China-based team and American workers, using an understanding of local mindsets and business etiquette to manage internal and external negotiations.2. Operations & Billing ManagementInvoicing & Accounts Payable: Regularly monitor work email, reconcile staffing agency invoices at the end of each month, prepare and submit payment documentation, and maintain email correspondence with agency partners.Order Processing & Client Support: Handle order intake from US clients via email, ensuring prompt responses, orderly record-keeping, and management of local client affairs.3. General Factory Administration & LiaisonFacility Services Management: Oversee and coordinate local plant administration tasks (e.g., scheduling pest control and maintenance services with vendor teams).Information Flow & Syncing: Track copied client emails, ensure seamless information routing across channels, and keep the China-based domestic team informed.Cross-Functional Alignment: Maintain steady operational alignment and timely updates with both internal teams and external business partners.QualificationsBilingual Proficiency: Fluent in English and Chinese (both written and spoken) with the ability to handle professional email correspondence and verbal communication independently.Local Market Context: Based on-site in the US with a strong understanding of local workplace culture, communication styles, and business practices.Relevant Experience: Background in administration, executive assistance, or operational coordination, with proven multitasking abilities and strong inbox management skills.Key Competencies: Excellent interpersonal communication, prompt information sharing, high attention to detail, and proficiency in statement reconciliation and document organization.