Senior Administrative Assistant - Investment Firm - New York (Onsite)

BURKE+CO.www.burketalent.comTHE GIST:Our client, a global investment firm with an impressive portfolio, is seeking a Senior Administrative Assistant to support one of the firm's Partners in NYC. This role will be responsible for keeping day-to-day operations running seamlessly and serve as a key member of the administrative support team. The ideal candidate will have superb communication skills, a polished & professional demeanor, and keen attention to detail. This is a great opportunity to join an amazing administrative team at a renowned firm! THE NITTY GRITTY:Proactively manage a high-volume executive inbox, including email organization, drafting/ghostwriting, and follow-up. Support a dynamic and complex calendar, anticipating needs and helping keep priorities moving. Coordinate domestic and international travel across multiple time zones. Maintain accurate contact and relationship data across Outlook and Salesforce. Track prospect and client interactions, team action items, ideas, introductions, and other relationship-driven initiatives. Coordinate large-scale outreach efforts, including marketing sends, holiday gifts/cards, and other special campaigns. Develop and implement systems that improve the efficiency and effectiveness of administrative processes. Manage monthly expense reporting, including gathering receipts and processing reports through Concur. Support the broader administrative team in creating and implementing new systems and operational processes. Take ownership of ad hoc projects and administrative initiatives from start to finish. Collaborate closely with other Executive Assistants and colleagues across the firm. Maintain a high level of responsiveness outside of traditional business hours when needed. THE ESSENTIALS:3+ years of experience in executive or administrative support Background in private equity, investment banking, consulting, or other high-performance environments is strongly preferred. Exceptionally organized with strong attention to detail and follow-through. Excellent written and verbal communication skills. Demonstrated discretion, integrity, and sound judgment when handling confidential information. Proactive, self-directed, and comfortable anticipating needs rather than simply reacting to requests. Able to manage multiple priorities simultaneously in a high-pressure environment. Resourceful problem solver who enjoys creating better systems and processes. Team-oriented, positive, and willing to jump into whatever needs to get done. Comfortable with occasional after-hours responsiveness. THE CHERRY ON TOP:Opportunity to join a prominent firm with a collaborative team environment Top-tier benefits & perks!