Executive Assistant (Coordinator - Office of the CEO)

Join Triumph!At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. That's why we're looking for passionate, innovative, solutions-oriented people to join our team. We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Because at the end of the day our goal is to help our partners businesses run better.Position SummaryThe Executive Assistant functions as a Coordinator within the Office of the CEO, providing high-quality administrative and operational support across a team-based executive support model.This role reports directly to the Chief of Staff and works closely with the Executive Assistant to the CEO. The position supports senior leaders including the Chief Operating Officer (COO), Chief Financial Officer (CFO), EVP Corporate Strategy & Development, and EVP Product Strategy, with lighter support to the SVP Corporate Development & Strategy and EVP Head of Investor Relations, while also supporting the Chief of Staff and Office of the CEO, acting as a centralized execution resource for administrative workflows and coordination in a fast-paced environment. Calendar and responsibilities may evolve over time based on business needs, including support across Corporate Development & Strategy and broader leadership priorities.Essential Duties & ResponsibilitiesExecutive Support: Manage calendars, scheduling, and meeting logistics; adapt to evolving calendar ownership and shifting prioritiesChief of Staff & CEO Team Support: Execute high-volume administrative tasks and support Office of the CEO workflowsEnterprise Coordination: Partner with senior leaders and executive assistants across the organization to coordinate meetings, track down information or materials, and ensure timely communication and follow-throughTravel Coordination: Book and manage travel, maintain itineraries, and adjust logistics as neededExpense Management: Prepare and submit expense reports accurately and timelyMeetings & Events: Coordinate leadership meetings, working sessions, and events, including multi-day meetings and company-sponsored events supporting leadership and team member engagement, along with meeting setup and breakdown, distribution of materials or access, communications, and related logistical supportAdministrative Operations: Execute recurring workflows including document preparation, printing, assembling/binding materials, filing, tracking, and maintaining organized systemsTeam Support: Provide coverage, assist with operational needs, and take on tasks or projects as assigned to support evolving Office of the CEO prioritiesWorking Model & ExpectationsServes as the primary administrative support across assigned executives, operating within a coordinated team structure with clear alignment on priorities and directionWorks closely with leadership to align on priorities and executionServes as a central execution resource across multiple leaders and shifting priorities, proactively completing routine workflows and anticipating what is needed to keep work movingPrioritization & Alignment: Sequence work within scope while seeking direction when priorities conflict or are unclearCommunication: Provide consistent, proactive updates and maintain alignment across stakeholdersWorking Approach: Operate effectively within established processes and preferences, applying sound judgment to maintain consistency while identifying opportunities for improvementCollaboration: Contribute to a collaborative and team-oriented environment with shared ownershipSuccessful ProfileThe ideal candidate is a proactive communicator who keeps stakeholders aligned, works effectively within established ways of working, and brings a collaborative, team-oriented and positive approach. This individual is adaptable, resourceful, and coachable, demonstrates strong follow-through and the ability to anticipate needs and surface issues proactively, and is comfortable shifting priorities, tracking down information when needed, engaging with senior leaders across the organization, and maintaining a calm, reliable presence while executing high-quality work.Experience & EducationAssociate's or Bachelor's degree preferred; equivalent experience will be considered3+ years of administrative or executive support experience requiredExperience supporting multiple stakeholdersStrong organizational, communication, and multitasking skillsProficiency in Microsoft Office (Outlook, Excel, Word)Skills & Abilities RequiredConfidentiality, Integrity, and DiscretionTeamwork and Collaborative SkillsStrong Communication (verbal and written)Attention to Detail and Organizational SkillsStrong Work Ethic and Time ManagementHumility and Self-AwarenessProblem Solving and Sound JudgmentAdaptability, Resourcefulness, and Willingness to LearnProject Management and Multitasking SkillsTenacity and ResilienceTechnical ProficiencyAbility to Handle StressWork EnvironmentThe work environment characteristics described here may be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Moderate noise (i.e. business office with traffic, computers, phone, and printers)Ability to work in a confined areaAbility to sit at a computer terminal for an extended period of time. Occasional stooping or kneeling may be necessaryWhile performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard and telephoneSpecific vision abilities are required by this job due to computer workLight to moderate lifting is requiredRegular, predictable attendance is requiredWe offer Medical, Dental, Vision, Paid Time Off, 401k and much more.Go on. Do it. Apply Today!