Executive Assistant Commercial Real Estate

Posted today

metropolitan industriesLos Angeles (CA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Offices of Real Estate Agents and Brokers

SENIORITY

Mid

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About the role

Benefits: Competitive salary

Job Summary: We are seeking an Executive Assistant – Commercial Real Estate to join our team. As an Executive Assistant, your responsibilities will include providing high-level administrative and operational support to ownership, coordinating regulatory and compliance matters, assisting with lease documentation and tenant onboarding, supporting property marketing efforts, and ensuring consistent follow-through across multiple active projects. The ideal candidate has experience in the commercial real estate industry, is highly organized, proactive, and detail-oriented, and thrives in a fast-paced environment. This role requires strong communication skills, the ability to manage multiple priorities simultaneously, and the confidence to follow up persistently until tasks are fully completed. This position offers the opportunity to grow into increased operational responsibility over time.

Responsibilities:

Coordinate compliance matters (LADBS, LAFD, insurance inspections, Orders to Comply)
Prepare and assemble AIR commercial leases for review
Manage tenant onboarding, key release, and final walkthroughs
Coordinate property marketing and communicate with brokers and prospects (no negotiation)
Support Portfolio Manager as Executive Assistant: Take calls, manage calendars, track projects
Draft and improve professional emails
Complete applications and locate/share documents
Attend meetings, take notes, follow up until completion
Coordinate with architects, engineers, and contractors
Maintain organized records and follow-ups
Occasional personal errands

Requirements:

3+ years Executive Assistant experience
Excellent written and verbal communication
Highly organized; strong follow-up skills (not shy)
Advanced Microsoft Office skills
Real estate experience preferred (commercial a plus)
AppFolio knowledge a plus
Reliable transportation is a must
Bachelor's degree preferred

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