Administrative Assistant

Posted 5 days ago

goldenwest managementPhoenix (AZ)

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveResidential Property Managers

SENIORITY

Mid

About the role

GoldenWest Management is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures.RequirementsWorking vehicle transportationCellular Telephone with email receiving capabilities and professional voicemailSubmit to criminal background and credit check as well as verification of referencesKey ResponsabilitiesConduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelinesBe the direct representative between GWM and Portfolio TenantsAssist Senior Property Manager in communication with Portfolio LandlordsMaintain excellent communication standards between GWM and Customer, Clients and VendorsEnsure all legal or administrative requests are forwarded to the Senior Property Manager in a timely manner.Key Position Tasks· Assist with Marketing & Leasing Vacant Properties and Units· Assist with screening and approving new tenants· Assist with Lease renewal and Tenant retention· Assist with Move-in, Move-out, and routine Property/Unit Inspections· Assist Senior Property Manager with Unit Turnover coordination· Assist with security deposit return submission· Assist in the Rent collection process; to include proper bank and pm software receipting and depositing· Supervise Tenant delinquencies and Tenant eviction work flow· Supervise Property service set-up, to include Utilities, Pool, Landscaping, Pest control, etc…· Supervise and track HOA and City Notices/Violations· Assist in applying proper Management Fees and Tenant charges· Supervise the maintenance of Tenant & Owner files in accordance with DRE & GWM guideline· Assist Property Management Support staff (Accounting; Maintenance; Sales & Marketing):o Submit Security Deposit Dispositions for processingo Assist with Tenant Financial reportingo Assist with reviewing property bills and maintenance invoiceso Assist with repair and maintenance resolutions· Office/Portfolio Administrative oversite:o Supervise key and lockbox assignment and inventoryo Supervise signage and marketing tools/inventoryo Assist in Portfolio supply inventory and orderingo Assist in tracking Mail log and check logJob Type: Full-timeWork Location: In person

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