Patent Admin Assistant

Job Description: This is an admin "floater" for the patent legal department. We are looking for someone with general admin requirements and a Minimum Of 2 Years' Patent Experience. The Administrative Associate will provide a variety of general administrative support throughout the legal patent department. Duties include saving emails to First to File, managing deadlines, typing, preparation, and proofing of general corporate agreements, general correspondence, and various forms and contracts. This position will also provide a high level of professional assistance in answering phones, preparing presentation materials, scheduling meetings, catering, maintaining calendars and making travel arrangements.

Duties include: First to File processing (saving emails and verifying deadlines in IP Manager) File room, Data Safe Expense Reports Attorney offsite planning Catering Making binders Scanning/printing/copying Ordering references Process assignments Planning Admin Meetings

Skills: Combination of large law firm experience and/or law firm and in-house experience at a biotech or high tech company strongly preferred. Substantial experience in patent and/or litigation filing is required. Must be detail oriented and possess effective communication skills. Strong technology skills and working knowledge of First-to-File, Thomson IP Manager, and File Trail are preferred. Successful candidate should be a high-energy self-starter who will thrive in a fast-paced and team-oriented environment. The candidate must be: creative, proactive, self-motivated, flexible, team-oriented able to manage conflicting and changing priorities and perform in a collaborative team environment with minimal supervision. Strong organizational, communication and leadership skills are required as well as the ability to establish strong working relationships with other administrative assistants. Must be proficient with Microsoft Outlook, Word, Excel, Power Point. Experience and familiarity with Google Suite (gCal, Gmail, gDoc, etc.). 2+ years’ experience in a position requiring patent experience, superior interpersonal, verbal and written communication skills desired.

Qualifications: Education: High School Diploma mandatory, Associates or Bachelor’s Degree preferred.