Administrative Assistant II (Legal)

Key Responsibilities: Provide clerical support including correspondence preparation, Excel spreadsheet development, file creation, recordkeeping, and management of phone messages, email, fax, and letters. Conduct research and communicate with internal and external entities, notify appropriate organizations based on reporting requirements, and draft documents, reports, and forms for military legal signature. Screen and direct calls, visitors, and incoming correspondence to the proper personnel. Interface with visitors, conduct record checks for required signatures, and answer questions related to legal support services. Identify and elevate workflow issues, provide administrative support to work directors, and compile daily production statistics and related reports. Manage databases using the guidelines and references appropriate to each case. Establish and maintain hard-copy and electronic files, office documentation, and research records while operating standard office equipment and software. Prepare special reports, summaries, and responses to inquiries using information gathered from reports, correspondence, documents, and other offices. Research administrative issues and relay findings to military personnel and management. Use current task-specific software applications in support of daily operations.

Required Qualifications: Associate's degree in a related field. Minimum of 3 years of relevant experience performing military administrative duties in a military legal professional office setting. Familiarity with current DoD and Navy directives related to military legal correspondence and proficiency in Naval correspondence. Experience with Microsoft Office applications including Word, PowerPoint, Excel, Access, Outlook, and SharePoint. Familiarity with the Military Personnel Manual, JAGMAN, and Uniform Code of Military Justice for task-related research and support.