Executive Assistant / Virtual Assistant

Posted 10 days ago

virtuestaffFloral Park (NY)

Executive Secretaries and Executive Administrative AssistantsTemporary Help Services

SENIORITY

Senior

About the role

Executive AssistantVirtueStaff is seeking a high-level, confident executive assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.ResponsibilitiesProven experience with email and calendar managementManage the owner's email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action itemsLead the onboarding process for new clients and pull together high-impact presentations for meetingsMaintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activitiesManage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Before you apply

Applying takes about a minute. These four things decide how fast it moves after that.

Your profile is current

It's what we read first. Occupations, seniority and locations matter more than a long history.

Two examples you can talk through

Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.

A number in mind

What you're on now and what would make you move. We negotiate better when we know both.

Your notice period

Employers plan around it, and it's the question that stalls offers most often.

Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.