International Charter Flight Coordinator (Part 91/135)

International Flight Coordinator | Part 135 | Remote (United States) | Full-timePacific Coast Jet is dedicated to delivering flexible and affordable private air travel, emphasizing exceptional personalized service. With a focus on exceeding client expectations, the company takes a customized approach to ensure each flight is tailored to individual needs. Pacific Coast Jet combines the convenience of private flying with a commitment to outstanding customer satisfaction, creating a premier travel experience for its clients.Purpose of the RoleThe Flight Coordinator plans, coordinates, and monitors all aspects of company flight operations to ensure safe, efficient, and seamless execution of every mission — including complex international and long-range large-cabin trips. This role is the central point of communication between flight crews, clients, aircraft owners, maintenance, vendors, and internal teams, delivering high-quality service while maintaining regulatory compliance and operational excellence.Demonstrated hands-on international flight coordination experience is required for this position. Candidates without direct international operational experience will not be considered.This position performs functions commonly associated with flight coordination and operational support. It is not an FAA-certificated Aircraft Dispatcher position and does not exercise operational control. Operational control remains with the individuals designated by the Company in accordance with its FAA-approved/accepted manuals and Operations Specifications.This is a remote position supporting a 24/7 operation. Candidates must reside in the United States and be authorized to work in the U.S. The role requires flexibility to cover multiple shifts, including weekends and holidays. Because international operations routinely occur outside normal U.S. business hours, availability during nights and irregular hours is required. Candidates must have a reliable home workspace, dependable high-speed internet, and a quiet environment suitable for sustained voice communication with crews, clients, and international service providers. Reports to the Dispatch Manager.Key Duties and ResponsibilitiesCoordinate daily flight schedules, crew assignments, and aircraft availabilityPrepare and review flight plans, routing, fuel stops, weather, and NOTAMsPlan and support international missions across Europe, the UK, the Middle East, Asia, Canada, Mexico, the Caribbean, and Central/South AmericaCoordinate long-range and oceanic operations, including tankering and alternate strategy for large-cabin aircraftObtain and verify overflight and landing permits, airport slots, PPRs, and other governmental or airport approvalsCoordinate international ground handling, fuel releases, parking, Customs, Immigration, agriculture, and security requirementsConfirm airport operating hours, curfews, noise restrictions, slot and PPR requirements, and parking limitations at international destinationsManage Customs, Immigration, APIS, and crew/passenger documentation and entry requirementsMonitor trips in real time and manage delays, diversions, and IROPSMonitor weather, airspace restrictions, TFRs, geopolitical developments, and runway/airport closuresVerify runway lengths and enroute times against aircraft performance limitsTrack crew duty and rest data and provide it to crews and Company management in support of FAA and Part 91/135 complianceTrack aircraft status including maintenance inspections and MELsServe as primary contact for clients, brokers, and aircraft ownersCoordinate catering, ground transport, FBOs, crew hotels, supervisory agents, and special requestsWork directly with international trip-support providers — verifying arrangements, challenging incorrect information, and resolving issues independentlyIdentify developing operational problems and escalate them to the Dispatch Manager, Director of Operations, or other Company management as appropriateBe on call during the week and weekends per the on-call scheduleSeek out cost-saving opportunities for fuel, hotels, and rental carsFlight follow all trips and coordinate ground transport and client notificationsMaintain professionalism and discretion with VIP clientsEnsure flight crews submit and close all flight and duty logsRequired QualificationsDemonstrated hands-on experience coordinating international business aviation operations — required, no exceptionsWorking knowledge of international operating requirements: overflight and landing permits, airport slots, PPRs, cabotage, customs and immigration, APIS, and international securityExperience working directly with international trip-support organizations, foreign handlers, airports, and governmental authoritiesAbility to independently manage complex, multi-leg international trips2+ years in flight operations, dispatch, or charter operations; bachelor's degree in aviation, business, or a related field preferredExperience supporting large-cabin or long-range aircraft operations; specific type experience not requiredUnderstanding of the respective roles of the PIC, Director of Operations, and flight-coordination personnel in operational controlProficiency with flight planning software (e.g., ForeFlight)U.S. residency and authorization to work in the United StatesProven ability to work independently in a remote environment with minimal direct supervisionExcellent communication and multitasking skillsCalm and decisive under time-sensitive pressureHigh attention to detail and customer service mindsetPreferred QualificationsExperience with transatlantic, North Atlantic, transpacific, Middle Eastern, and Asian operationsPrior Part 135 or corporate flight department experienceExperience with Gulfstream or comparable large-cabin aircraft; our long-range operation currently centers on a G450Familiarity with Eurocontrol, foreign CAAs, and airport slot coordinatorsJetInsight, SchedAero, or CTA FOS experienceFAA Aircraft Dispatcher Certificate or Pilot CertificateTo apply, email jobs@pcjets.com