Office Administrator

Office AdministratorLas Vegas, Nevada, United StatesAt Sierra Air Conditioning & Plumbing, our field teams depend on a strong, organized support team behind the scenes. We're looking for a dependable and detail-oriented Office Administrator who enjoys staying organized, solving problems, supporting employees, and making sure important tasks get completed.This position works closely with our General Manager, leadership team, employees, IT partners, and vendors and plays an important role in keeping our office organized and our teams supported.If you're someone who takes initiative, follows through, enjoys variety, and can confidently manage multiple priorities, we want to meet you.Compensation$20.00$24.00 per hour, based on experienceFull-time, year-round positionOpportunities for professional growth and advancementBenefits & Perks1 Week PTOMedical, dental, and vision insurance401(k) with company matchYear-round stabilityLeadership trainingPersonal and professional development opportunitiesOn-the-job trainingProfessional office environmentOn-site gymFrequent team meals, celebrations, and company eventsSupportive team culture focused on collaboration, accountability, and growthCareer advancement opportunitiesPosition SummaryAs the Office Administrator, you will provide day-to-day administrative and operational support to Sierra's General Manager, management team, and employees.This is a hands-on role with a wide variety of responsibilities, including management reporting, technology and device coordination, office operations, uniform administration, vendor communication, and general administrative support.The ideal candidate is highly organized, comfortable with technology, able to work independently, and known for following through. You'll frequently have several priorities moving at once, so the ability to determine what needs immediate attention and what requires follow-up is essential.Essential Duties & ResponsibilitiesReporting & Management SupportGenerate and distribute daily PACE reports to managementGenerate and distribute Sales and SILO reportingFollow up on MAP reporting and ensure outstanding items are addressed in a timely mannerGather, organize, and maintain information required for management reportingAssist with spreadsheets, reports, presentations, and management documentationProvide direct administrative support to the General ManagerAssist with scheduling, correspondence, documentation, meetings, and follow-up itemsTrack outstanding management requests and help ensure deadlines are metMaintain confidentiality when handling company, employee, and business informationTechnology & Employee SupportPrepare, set up, and distribute company-issued iPads, phones, laptops, and other technologyCoordinate with IT to establish employee email accounts, system access, and technology needsAssist with technology setup for new employeesTroubleshoot basic hardware, software, connectivity, and device issuesCoordinate with IT, vendors, or other departments when additional technical support is requiredMaintain an organized inventory of company-issued devices and equipmentTrack device assignments, returns, replacements, and other equipment changesAssist employees with basic technology questions and troubleshootingOffice OperationsMonitor office supply and material inventoryOrder office supplies and other necessary materials as neededCoordinate deliveries and communicate with vendors regarding office needsReceive, organize, and distribute incoming mail, packages, and deliveriesPrepare and coordinate outgoing mail and shipmentsHelp maintain a clean, organized, professional, and functional office environmentCoordinate with vendors and service providers regarding office-related needsIdentify office needs and proactively work toward solutionsUniform CoordinationServe as a point of contact for employee uniform needsCoordinate with uniform vendors regarding orders, replacements, repairs, and exchangesCoordinate uniform distribution for new and existing employeesMaintain accurate records of uniform assignments and distributionsTrack outstanding uniform requests through completionFollow up with vendors to ensure orders and replacements are completed on timeCommunicate with employees and management regarding uniform requests and updatesHelp resolve uniform-related issues and ensure appropriate follow-throughAdministrative SupportProvide general administrative assistance to management and office staffMaintain organized digital and physical filesPrepare spreadsheets, reports, presentations, and other documents as requestedAssist with special projects and company initiativesTrack administrative follow-ups and outstanding action itemsServe as a reliable point of contact for general office questions and requestsCommunicate professionally with employees, leadership, vendors, and outside partnersPerform additional administrative and operational duties as assigned by managementQualificationsPrevious office administration, administrative assistant, operations support, or similar experience preferredStrong organizational and time-management skillsStrong attention to detail and accuracyAbility to manage multiple priorities and deadlines simultaneouslyStrong written and verbal communication skillsComfortable working independently and taking initiativeStrong follow-through and ability to keep outstanding items organizedComfortable working with spreadsheets, reports, email, and business softwareProficiency with Microsoft Office, including Excel, Outlook, and WordComfortable learning new software and technologyAbility to perform basic troubleshooting on phones, tablets, laptops, and other devicesProfessional when communicating with employees, leadership, and vendorsAbility to handle confidential information appropriatelyPositive attitude with a team-first mindsetDependable, resourceful, and solution-orientedWhat Success Looks LikeSuccess in this position means management has the information they need, employees have the tools and resources required to do their jobs, office needs are handled before they become problems, and outstanding requests don't fall through the cracks.You don't have to know the answer to every question but you should be someone who is willing to find the answer, communicate the next step, and follow through until the issue is resolved.Why This Role MattersThe Office Administrator helps connect multiple areas of the business.From getting a new employee's technology ready and making sure management receives its daily reporting to tracking uniforms, coordinating vendors, and supporting the General Manager, your work helps keep the entire operation moving.This position is ideal for someone who enjoys being the person others can rely on to stay organized, solve problems, and get things done.Why Sierra?At Sierra Air Conditioning & Plumbing, we believe in building careers, not just filling positions. We provide our team members with the tools, support, training, and opportunities needed to grow professionally.If you're organized, proactive, comfortable with technology, and enjoy being at the center of a busy operation, join Sierra and help us keep our team moving forward.