Administrative Assistant - Legal and Compliance

Posted 6 days ago

staff finders technicalSan Jose (CA)

Legal Secretaries and Administrative AssistantsCorporate, Subsidiary, and Regional Managing Offices

SENIORITY

Senior

About the role

Administrative Assistant - Legal and ComplianceSan Jose, California, United StatesAdministrative Assistant - Legal and ComplianceFinancial Services Industry Mid-Senior Level | 6 Years Experience Required | Bachelors DegreeJob SummaryWe are seeking a dependable and detail-oriented Legal Administrative Assistant to provide part-time support to the Legal and Compliance team. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes.ResponsibilitiesManage incoming mail, including opening, sorting, scanning, and distributing sensitive legal and operational documentsReview incoming legal emails, upload digital files, and enter data into the legal order management systemEnter and update case details in the litigation management system, maintaining accurate and up-to-date recordsGenerate and distribute reports as requested by the Legal and Compliance teamPrepare, edit, and organize legal and business documentsSupport ad hoc administrative and legal requests as neededMaintain secure handling of confidential materials at all timesRequired Qualifications6+ years of experience in administrative, legal, or executive assistant rolesBachelors degree requiredStrong proficiency with scanners, digital filing systems, and Google WorkspaceKnowledge of case and legal order management tools such as Safari and JIRADemonstrated ability to handle confidential information with discretionStrong attention to detail, organizational skills, and reliabilityExperience supporting mail management, data entry, and legal administrative tasksWork SchedulePart-time, 10 hours per weekOnsite in San Jose, CA (Hybrid not applicable)Schedule: Monday, Tuesday, and ThursdayWork EnvironmentThis role is onsite and requires professional interaction with the Legal and Compliance team. The position demands discretion, reliability, and a strong commitment to accuracy and confidentiality in daily responsibilities.

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