Front Desk Coordinator

Responsibilities: Welcome guests, clients, vendors, and team members while providing courteous and efficient front desk support. Oversee day-to-day reception activities to ensure the office remains organized, detail-focused, and inviting. Provide administrative assistance to project managers, operations staff, and other office personnel across routine business needs. Coordinate calendars, arrange meetings, and support office events and daily scheduling requirements. Prepare, file, and update documents while handling data entry and maintaining accurate records. Manage incoming mail, outgoing shipments, deliveries, and office supply inventory to support smooth operations. Assist with organizing construction-related documentation, including contracts, permits, and project files when needed. Maintain accessible filing systems and partner with multiple departments to support ongoing administrative priorities. Fluency in both English and Spanish is required. Prior experience in a construction front desk, receptionist, or office coordination role. Strong interpersonal skills with the ability to deliver a positive experience for visitors and staff. Solid administrative skills, including scheduling, recordkeeping, and document management. Proficiency in data entry and general office software tools. Strong attention to detail and the ability to manage multiple tasks in a busy environment.