Sr. Client Accounts Specialist

Posted 8 days ago

alston birdChicago (IL)

Bill and Account Collectors Offices of Lawyers

SENIORITY

Senior

SALARY

$80,000-$90,000

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About the role

Senior Client Accounts Specialist Alston & Bird is excited to welcome a detail-oriented and service-driven professional to join our team as a Senior Client Accounts Specialist. Reporting to the Sr. Manager of Client Accounts, this role supports a high-performing team responsible for financial operations, with a focus on delivering accurate and timely client account management across the firm. This is a highly collaborative, attorney-facing position that offers frequent interaction with lawyers, clients, and cross-functional teams. The ideal candidate is a proactive self-starter with strong analytical and problem-solving skills who enjoys working with financial data, taking ownership of the billing lifecycle, and ensuring a seamless client experience. Success in this role requires the ability to manage competing priorities, maintain precision in a fast-paced environment, and deliver exceptional service while contributing to a team-oriented culture.

Essential Duties:

Works with partners and clients on past-due balances to propose ways of convincing the client to pay the amount owed.
Manages a portfolio of client accounts and analyzes accounts receivable balances to drive timely payment of invoices while maintaining accurate electronic records and strong client relationships.
Occasionally negotiates with clients on payment plans, timing, and settlement amounts.
Exercises independent judgment within guidelines; escalates material risks of nonpayment and recommends solutions to improve collections and avoid disputes.
Drafts payment plan options, such as monthly payment plans and deferred payment for review and discussion with Finance leadership, partners, and clients.
Communicates over virtual meetings, phone, and email with partners and clients; documents action items and status; and follows up as appropriate.
Coordinates with the Sr. Manager of Client Accounts to manage escalations.
Owns day-to-day utilization of Aderant and ARCS to manage the assigned accounts receivable portfolio.
Conducts advanced analysis of account history and develops client-specific collection strategies; proactively identifies risk trends and recommends actions to reduce aged receivables.
Manages high-impact client and attorney interactions, including escalations; maintains exceptional responsiveness and drives timely resolution while protecting the Firm's client relationships.
Drives complex communications with partners and clients; drafts clear, concise summaries and recommended next steps.
Coordinates across billing, timekeepers, and client contacts to resolve disputed, skipped, and/or past-due invoices and short payments.
Maintains accurate account status and follow-up procedures in ARCS; defines and reinforces documentation standards.
Researches payment misapplications and partners with the A/R team to resolve issues and ensure accurate application of funds.
Skills Needed To Be Successful
Negotiation skills to consider the unique circumstances of the delayed payment, client situation, and viable options to reach a mutually acceptable payment solution.
Executive-level communication skills (written, verbal, and virtual meetings), including the ability to translate complex account details into clear recommendations.
Able to build trusted partnerships across the Firm and influence outcomes with attorneys, partners, and senior leaders.
Able to resolve complex billing disputes through analysis, stakeholder alignment, and persistent follow-through while preserving client relationships.
Comfortable influencing partners and senior management with data-driven recommendations and clear risk/impact tradeoffs.
Strong business acumen and project/time management skills to prioritize competing deadlines and drive work to closure with minimal supervision.
Advanced proficiency in Excel and working knowledge of ARCS, Aderant, and CoPilot.
Knowledge of Dunn & Bradstreet credit reports and financial statement analysis; able to identify red flags.
Able to manage sensitive and high-stakes conversations with established Firm etiquette, professionalism, and appropriate discretion.
Thorough knowledge of Firm and Administrative Support Service standards, practices, and procedures, with the ability to recommend and implement controls and improvements.
Law firm or professional services firm experience strongly preferred.

Education and Experience: Demonstrated ability to interpret and apply complex procedures, guidelines, and client specific requirements, using independent judgment to drive resolution.2+ years of credit management and commercial collections experience (B2B), preferably within a law firm or professional services environment. Advanced knowledge of credit practices, credit analysis, and complex collection techniques; experience setting strategy for a portfolio and leading escalations. Bachelor's degree in accounting, Finance, or related field preferred (or equivalent combination of education and relevant experience).The salary range specific to Chicago, New York City, and Washington DC is $80,000-$90,000 for this position and represents the Firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and locations. Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity and/or expression, military and veteran status or disability in relation to our recruiting, hiring, and promoting practices.

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