Project Intake Manager

Project Intake ManagerAtlanta, Georgia, United StatesChart Your Journey at SecretariatFrom a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one working with the world's most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and most importantly you.Make your impact at Secretariat.Position OverviewWe are seeking a highly organized and detail-oriented Project Intake Manager to join our Finance team. This role is critical in ensuring the accurate setup and ongoing maintenance of client engagements within our systems. The Project Intake Manager will act as a key liaison between Finance, Legal Operations (including Conflict Management), Billing, Project Management teams, Managing Directors, and senior leadership to translate engagement terms into executable billing structures.This individual will play a central role in supporting the full project lifecyclefrom initial intake and setup through ongoing maintenancewhile ensuring alignment with firm policies, client agreements, and revenue recognition requirements. The role regularly partners with Managing Directors and senior leadership to support engagement set up, billing structures, operational requirements, and compliance with firm policies.ResponsibilitiesProject Intake & SetupAnalyze engagement letters, statements of work, and contracts to identify appropriate billing structures and requirementsTranslate engagement terms into accurate project setups within Workday across various billing types (e.g., time & expense, fixed fee, milestone, retainers)Develop and maintain project structures and basic budgeting tools for fixed fee, milestone and alternative fee engagements to support project monitoring and financial management.Work within our contract management tool, Evisort, to ensure engagement letter terms are being abstracted properly.Systems & Access ManagementCreate and manage project folders and user access across systems in alignment with firm policiesPartner with Legal Operations and Conflict Management to support the implementation and maintenance of ethical walls and other engagement-specific access restrictions in accordance with firm policies and requirementsAssign and manage user access across systems in accordance with project needs and firm policiesProject MaintenanceOversee project records throughout the lifecycle, including updating client data, staffing, billing rates, structures, budgets, and other project financial attributes as requiredSupport and implement firm-wide updates such as annual rate changes and billing adjustment.Cross-Functional CollaborationServe as a primary point of contact for project setup and billing-related inquiries from Finance, Project Managers, Managing Directors, and senior leadershipAct as a liaison between Finance, Legal Operations, Billing, Project Management, and Managing Directors to ensure engagement terms, billing structures and project configurations are accurately implementedCommunicate complex billing scenarios clearly to non-finance stakeholdersProvide recommendations regarding project setup, billing structures, and operational considerations to support accurate project execution and compliance with engagement termsProcess Improvement & Quality ControlIdentify opportunities to improve intake, setup, and maintenance processesEnsure data integrity and consistency across systems while identifying and implementing process improvementsDevelop and maintain standard operating procedures in partnership with practice leadersQualificationsRequired:5+ years of experience in a finance, billing, or operations role within a professional services environmentStrong understanding of project-based billing concepts and structuresExceptional attention to detail and organizational skillsStrong analytical and problem-solving abilitiesExcellent written and verbal communication skillsPreferred:Experience with Workday (Financials/Projects) strongly preferredAdvanced proficiency in Microsoft ExcelExperience with SharePoint administration and permissionsFamiliarity with Intapp or similar intake/conflicts systemsExperience supporting legal, consulting, or other professional services firmsKey CompetenciesAbility to interpret and operationalize complex contractual termsAbility to build effective working relationships with Managing Directors, Project Managers, and senior business stakeholdersStrong stakeholder management and cross-functional collaborationHigh level of ownership and accountabilityUnderstanding of ethical wall requirements, project access controls, and related risk management considerations within a professional services environmentAbility to manage multiple priorities in a fast-paced environmentProcess-oriented mindset with a focus on continuous improvementA Rewarding Career Above AllThere are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.Our people are motivated to be the best in everything they do from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.