Office Admin (Restoration/Construction Industry) in Orange

Posted 8 days ago

energy jobline zrOrange (VA)

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Office Administrative Services

SENIORITY

Mid

SALARY

$20–$25/hour

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About the role

Job Description: Office Administrator / Job File Coordinator (Restoration Industry)

Location: In Person (Orange, CA)

Schedule: Monday–Friday | 7:00 AM – 4:00 PM

Pay: $20–$25/hour (based on experience)

Who We’re Looking ForWe’re a fast-growing restoration company seeking ahigh-performing Office Administrator / Job File Coordinatorwho thrives in afast-paced, detail-driven environment .This isnot a typical admin role .You will play a critical role in managing job files, supporting operations, and ensuring that our documentation meets strict insurance requirements. If you are someone who takes ownership, solves problems independently, and moves quickly without sacrificing accuracy—we want to talk to you.

What You’ll Be Responsible For:

Manage and overseejob files from start to finish
Review, validate, and uploaddocumentation, photos, and notes
Ensure all files meetinsurance carrier requirements
Monitorjob file progress, WIPs, and audit status
Coordinate with technicians, project managers, and customers
Handleincoming calls and customer communication
Schedule jobs, inspections, and subcontractors
Performdata entry and system updates (Dash, CRM, QuickBooks)
Assist withestimates and job file audits
Support office operations (supplies, reporting, admin tasks)
What Success Looks Like in This RoleYou stayorganized even with multiple jobs active at once
You catch mistakes before they become problems
You move fast but maintainhigh accuracy
You don’t wait for instructions—youfigure things out
You communicate clearly and professionally with both team and customers

Requirements:

2+ years of administrative, coordination, or office experience
Strong computer skills (typing, data entry, multiple systems)
Excellent organization and attention to detail
Strong communication and customer service skills
Ability to handlefast-paced, high-volume workload(Not Required)
Experience inrestoration (SERVPRO), construction, or insurance
Familiarity with
Dash, QuickBooks, or CRM systems
Experience withjob file coordination or estimating

What We Offer: Full-time, stable position (40 hours/week)401(k), Health, Dental, VisionPaid Time Off + Sick TimeGrowth opportunities within a rapidly expanding company Supportive, team-oriented environment

Why Join Us? We’re a growing company that valuesaccountability, efficiency, and teamwork. This is a long-term opportunity for someone who wants to grow with a company and take ownership of their role.

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