Administrative Associate

Personal & Administrative AssistantCerity Partners is seeking a detail-oriented and highly organized Personal & Administrative Assistant to support a senior team member on a part-time basis. This role blends executive-style administrative support with personal assistance, covering calendar management, correspondence, travel coordination, and day-to-day tasks that keep a busy retirement plan advisory practice running smoothly. The ideal candidate is proactive, discreet, and comfortable managing competing priorities in a fast-paced, client-facing environment. This is a flexible, part-time opportunity well suited to someone who thrives on structure and anticipates needs before being asked. The role will be initially structured 3 days per week (Tuesday, Wednesday, and Thursday) onsite at our Century City office.Primary ResponsibilitiesManage and maintain complex calendars, scheduling client meetings, internal reviews, and personal appointments while proactively resolving conflictsCoordinate travel arrangements, including flights, lodging, and itineraries for both business and personal engagementsDraft, proofread, and organize correspondence, reports, and client-facing communicationsTrack and manage time-sensitive projects to completionMaintain organized digital and physical filing systems for client documents, contracts, and correspondenceRequired Qualifications:2+ years of experience in an administrative, executive assistant, or personal assistant capacityHigh school diploma required; Associate's or Bachelor's degree preferredProficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management toolsExcellent written and verbal communication skillsStrong organizational skills with the ability to manage multiple priorities and deadlines independentlyAbility to maintain strict confidentiality regarding sensitive personal and business informationProficiency in Salesforce or other CRM and learning new technology platformsPreferred Qualifications:Prior experience supporting a financial services, wealth management, or professional services executiveFamiliarity with Box, Concur, or similar document and expense management platformsSkills and Competencies:Discretion and sound judgment when handling confidential informationStrong attention to detail and follow-throughAdaptability and comfort with shifting priorities in a fast-paced environmentProactive problem-solving and anticipatory thinkingProfessional, polished communication style, both written and verbalPhysical Requirements:Ability to sit at a desk and use a computer for extended periodsOccasional local travel to run errands or attend appointmentsAbility to lift up to 15 lbs (e.g., files, packages, supplies) as neededHourly Rate:$20 - $25 per hourCerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to careers@ceritypartners.com. Applicants must be authorized to work for any employer in the U.S.