Event Management Executive

Posted today

harbingerBaltimore (MD)

Meeting, Convention, and Event Planners Convention and Trade Show Organizers

SENIORITY

Senior

SALARY

$60k - $70 K per year

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About the role

Job description

Location: Washington DC (with travel as needed)

Status: Full-time | Salary: $60k - $70K per year (Based on experience) About Team Harbinger: Team Harbinger is an event production company fueled by creativity, collaboration, and a drive to deliver unforgettable experiences. From corporate galas to immersive brand activations, we design and execute events that leave a lasting impression. If you thrive in a fast-paced, detail-driven environment and love bringing big ideas to life, you’ll feel right at home with us.

About the Role: We’re seeking a dynamic, detail-driven and highly organized Account Executive to join our growing team. In this role, you’ll be a key player in the day-to-day planning and execution of events and marketing experiences. You’ll work directly with our Partners, Project Managers, clients, vendors, and creative teams to ensure every event detail is buttoned up before, during, and after showtime. This is a fast-paced role perfect for someone who thrives in the excitement of live events, loves logistics, thrives under pressure, and brings a proactive, solutions-oriented mindset to every challenge. If you're organized, client-focused, and passionate about production, logistics, and creativity, we want to hear from you.

What You'll Do:

Assist in defining project scopes, objectives, timelines, and deliverables
Support event execution from pre-planning through onsite coordination and post-event wrap
Create and maintain detailed documentation, production schedules, and project reports
Communicate clearly with clients, partners, vendors, and internal teams
Help source and manage estimates, contracts, and invoices
Contribute to business development by identifying opportunities and supporting proposals
Participate in site visits and planning meetings (virtual and in-person)
Represent Harbinger as a professional, solutions-oriented team member
Bring creativity and fresh ideas to all stages of the planning and production process
Travel as needed to support onsite event production (30-35% Travel)

What You Bring:

2–5 years of experience in events, experiential marketing, or production coordination
Experience with agency or corporate event production strongly preferred
Strong organizational, communication, and multitasking skills
Proven background in logistics and planning under pressure
Excellent client-facing and internal communication abilities
Positive, team-oriented mindset with a strong work ethic and ability to self-manage
Quick learner with the ability to adapt to changing project needs and solve problems proactively
Fluent in Google Workspace; familiarity with Microsoft Office, iOS, and Excel (Excel wiz = plus) Experience with Adobe Creative Suite and Adobe Acrobat is a strong plus
Experience with Canva is a strong plus
Bachelor's degree required
Willingness to travel, work flexible hours and occasional weekends
Interest in growing with a creative, driven team Ideal Candidate Traits:
Calm under pressure and solutions-focused
Positive, team-oriented mindset
Client-centric and professional demeanor
Able to manage multiple competing priorities with tight deadlines
Quick learner, adaptable, and tech-savvy
Always thinking five steps ahead

Physical Requirements:

Ability to stand/walk for extended periods during events
Capable of lifting up to 50 lbs
Willing to travel via car, plane, and public transit

Why Join Us? At Team Harbinger, we’re not just planning events — we’re creating moments that matter. We’re passionate about what we do, and we foster a work environment where creativity, collaboration, and respect thrive. If you’re career-minded, eager to learn, and ready to dive in, we’d love to meet you. Team Harbinger is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. While not required, candidates who submit a thoughful cover letter will receive additional consideration.

Benefits:

Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance
Retirement Plan Ability to Commute:
Washington, DC 20005 (Preferred)
Ability to Relocate:
Washington, DC 20005: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Washington, DC 20005

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