Business Support Coordinator

ESSENTIAL FUNCTIONS: Own/lead projects as assigned under direction of department leader Oversee project flow process, through origination to completion within the defined scope, cost & time constraints Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer Maintain & create reports/department metrics using Excel & Power Point, Share Point, Teams Responsible for process to update targets & presentation of status to department management Own meeting action list following up with action owners to ensure completion according to schedule Plan, design & execute both meetings/off-site events as well as virtual meetings & events Create, design &/or edit presentations for meetings & events Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site events Prepare & submit expense reports on behalf of management in compliance with NNPILP policies Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved Support the project with tasks & social activities as needed Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as needed Order & maintain supplies needed to support the assigned department area Set up & maintain 5S standards for documentation, admin & storage areas Support projects through data collection & analysis & translate into visual dashboards Support internal NN media campaigns related to the project Suggest & implement process improvement & standardization updates Exercise excellent communication skills to represent the department Perform a wide range of administrative duties confidential in nature Partner & collaborate closely with local colleagues Follow all safety & environmental requirements in the performance of duties Other accountabilities, as assignedQUALIFICATIONS:Bachelor’s degree in business administration or related field from an accredited university required or equivalent combination of education & experience required Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment required with Bachelor's Degree May consider an Associate degree in business or related field of study from an accredited university with six(6) years of experience in administrative field required, preferably in a pharmaceuticalenvironment May consider a High School Diploma or equivalent with eight (8) years of experience in administrative field required, preferably in a pharmaceutical environment Office management support – ordering equipment, supplies, managing catering requests, personnel onboarding support Administrative support – event planning, running boards/staff meetings, note taking, actions planning, calendar management, travel/expense reporting, etc Strategic partner support – planning and support for agenda planning, business cycle calendar planning, helping plan and drive content submission/integration/etc for multi-level governance meetings, etc. Ability to problem solve & navigate complex assignments preferred Strong knowledge & experience using Microsoft Office applications including Word, Excel, Power Point & Outlook required Project management skills a plus Pharmaceutical experience a plusPHYSICAL REQUIREMENTS:May move equipment &/or supplies weighing up to 33 pounds within the facility using various body positions. May be required to be on your feet for up to a 12-hour shift. May required corrected vision to 20/20 or 20/25 based on role. May require color vision based on role. May require the ability to work in loud noise environments with hearing protections.