Corporate Receptionist

Responsibilities: Greet and welcome all internal and external visitors, clients and corporate executives Assist guests with coats, luggage, refreshments, wireless networks, etc. Direct all internal and external visitors, clients and corporate executives to meeting rooms accordingly Manage concierge duties, including car service booking, catered meeting requests and assistance with reservations as needed Swift and courteous acknowledgement and action of all incoming emails from staff; proactive coordination with staff regarding visitors, meetings and meeting requests Screen all incoming phone calls and direct to appropriate parties; collect and distribute phone messages in close coordination with Brookfield administrative and executive staff members Ensure the reception area/office is well maintained in coordination with facilities Support events coordinator as required to keep meeting rooms fully stocked or picked up after meetings Proactively manage meeting room conflicts, ie meetings running long or double bookings Proactively coordinate with events coordinator to ensure clean rooms post meetings Maintain and update all pertinent Intranet files related to Reception Partner with Office Services and building management to oversee office work orders (e.g. maintenance requests), mail deliveries and other office requests Ad hoc projects as needed