Medical Secretary
robert halfMetuchen (NJ)
About the role
Medical Secretary We are looking for a Medical Secretary to support a busy university-affiliated healthcare office. This long-term contract opportunity is fully onsite and suited for someone who brings strong organization, compassion, and care to every patient interaction. The position plays a key role in coordinating appointments, managing administrative tasks, and helping patients navigate the office with confidence and care.
Responsibilities:
- Welcome patients upon arrival, guide them through check-in, and help create a detail-oriented and reassuring office experience.
- Collect, review, and update patient demographic, insurance, and registration details with a high level of accuracy.
- Coordinate appointment bookings, rescheduling, and calendar updates using the organization's scheduling and medical records platforms.
- Verify insurance information before visits and communicate clearly with patients regarding registration needs.
- Support the office manager with administrative duties such as maintaining records, preparing reports, and organizing daily workflow tasks.
- Build and update spreadsheets, generate routine data reports, and assist with presentation materials when needed.
- Enter information into office systems promptly while protecting confidentiality and maintaining complete documentation.
- Monitor inventory levels and place orders for office supplies to keep the department operating smoothly.
- Provide calm, courteous service to patients and clients, including those who may be upset or in urgent situations.
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.