Research Operations Coordinator

Posted yesterday

tundra technical solutionsRidgefield (CT)

Project Management Specialists Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology)

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About the role

Research Operations Coordinator

Location: Ridgefield, CT

Schedule: Fully On-Site

Contract: 12-month contract with strong potential for conversion to FTEWe are seeking an experienced Research Operations Coordinator to provide project coordination, administrative, event, and operational support within a fast-paced research environment. This is a highly collaborative role that works across multiple internal teams, vendors, and stakeholders to keep projects, events, and day-to-day activities moving forward. The ideal candidate is organized, proactive, comfortable working with senior stakeholders, and able to manage multiple priorities with minimal supervision. Candidates with backgrounds in project coordination, project management, administrative operations, procurement support, event coordination, or research operations are encouraged to apply.

What You'll Do:

Coordinate projects and track action items, deadlines, and deliverables across multiple stakeholders
Attend team meetings, document action items, follow up with owners, and communicate status
Gather requirements, coordinate meetings, and help drive small-to-medium projects forward
Support planning and execution of onsite meetings, workshops, town halls, and other events, including room setup, AV, catering, scheduling, and day-of logistics
Coordinate travel, expenses, purchasing, invoices, and other administrative activities
Create and manage purchase orders and assist with procurement and goods-receipt processes
Coordinate vendor communications, quotes, onboarding, and required documentation
Draft professional communications, calendar invitations, announcements, and feedback forms
Maintain databases, task rosters, equipment/asset information, and other internal records
Coordinate equipment transfers and logistics with appropriate internal teams
Support external partners and vendors by directing questions and following up on outstanding items
Provide general operational and administrative support for special projects and ad hoc requests

What We're Looking For:

Bachelor's degree
Approximately 10+ years of professional experience preferred
Experience in project coordination, project administration, operations, administrative coordination, procurement, event logistics, or a related environment
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proven ability to track action items, follow up with stakeholders, and keep work moving toward completion
Comfortable managing multiple priorities in a fast-paced environment
Self-directed, resourceful, and proactive
Comfortable learning new systems, databases, and technology
Strong stakeholder and vendor coordination skills
Systems & Technology

Experience with SAP/WeBuy is helpful but not required. The ability to quickly learn new systems and technology is more important. The role may involve SAP/WeBuy, Microsoft Outlook, Microsoft Forms, Teams, internal databases, asset/logistics systems, and other site-specific applications. Why This Role? This is an opportunity to join a collaborative research operations team in a role that combines project coordination, stakeholder management, event logistics, and operational support. The position offers variety, visibility across the organization, and strong potential to transition to a permanent opportunity.

Interview Process: One-round, in-person panel interview. Apply directly if you have strong project coordination or operational experience and are comfortable taking ownership of multiple priorities in an onsite environment.

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