Administrative Assistant

Job Type: Temp-to-Perm

Schedule: Full-Time, Monday–Friday, 9:00 AM–5:00 PM

Pay: $25–$30/hour, dependent on experience

Responsibilities: Answer phones, make copies and faxes, distribute incoming mail, and schedule meetings. Maintain tenant HUD and LIHTC filing systems in an organized and efficient manner. Assist with maintaining waiting lists, filing applications, and managing applicant correspondence. Draft and send approved correspondence. Assist tenants with annual income recertification in accordance with HUD and LIHTC guidelines. Maintain completed work orders and building inspection reports. Run Accounts Receivable reports and assist with preparing delinquent reminder letters. Update tenant accounts within property management software. Assist with contacting and scheduling vendors and maintaining vendor files. Support invoice submission and other accounts payable processes. Provide additional administrative support to property management as needed.

Qualifications: Bilingual Spanish is required. High school diploma or equivalent required; college degree preferred. Minimum of 1–2 years of administrative experience. Experience working with senior populations or government-subsidized/affordable housing is a plus. Strong customer service and interpersonal skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office; experience with property management software is a plus. Strong organizational, time-management, and problem-solving skills. Ability to manage multiple priorities and work both independently and collaboratively.

Work Environment: Residential property/office environment. Some walking throughout the property and occasional light lifting and bending may be required.

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