Parts & Inventory Clerk
lefebvre companiesElk River (MN)
About the role
Job Description:
The Parts and Inventory Clerk is responsible for maintaining accurate inventory levels of parts and supplies within the shop. This role supports daily operations by ensuring mechanics have access to the correct parts, tracking incoming and outgoing inventory, and assisting with order placement and vendor communication. The Clerk plays a key role in ensuring inventory integrity, minimizing downtime, and supporting efficient shop operations. Inventory Management Receive, label, and stock incoming parts and materials Track part usage and update inventory records in real-time Perform regular cycle counts and reconcile discrepancies Maintain organized and clean parts storage areas Monitor low stock levels and assist in reordering Parts Ordering & Vendor Coordination Assist with placing orders for parts and shop supplies Communicate with vendors to check availability, pricing, and lead times Follow up on outstanding orders and returns Maintain accurate purchase order and invoice documentation Shop Support Issue parts to mechanics and accurately record usage Assist with tool tracking and basic shop supply inventory Support maintenance team by locating and staging parts for scheduled repairs Provide status updates on backordered or special-order parts System & Documentation Maintain data accuracy in TMT or other maintenance software File and organize part receipts, warranties, and vendor records Assist with monthly inventory reporting and audits Help generate inventory usage reports for management
Requirements: Education/Experience
High School Diploma:
- Language Ability
- Fluent in English (reading, writing, speaking) is required.
- Ability to read and comprehend simple instructions, short correspondence and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Math Ability:
Strong mathematical skills and attention to detail.
Excellent written and verbal communication skills in English.
Ability to manage multiple priorities in a fast-paced environment.
Demonstrated problem-solving skills and ability to handle confidential information with discretion.
Reasoning Ability:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Excellent organization, attention to detail, and follow-through skills.
Ability to maintain confidentiality and manage sensitive information appropriately.
Computer Skills:
Proficiency in accounting systems, Microsoft Excel, and standard office software. Ability to learn and utilize additional software applications as required.
Certificates, Licenses and Registrations: None required.
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
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Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.
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