Staff Accountant

RESPONSIBILITIES: Accounts Receivable:• Process weekly billing using imports from Scale-It systems into Viewpoint as well as Brokered projects billing to customers• Yearly Tenants billing• Create yearly and monthly intercompany billings and customers credit card weekly fees.• Resolve any customer inquiries concerning billing, payments, credits, etc.• Monthly and quarterly Contract Service AR and AP reconciliation• Submit quarterly contract services billing spreadsheet per project for sales commission calculations to Marketing Manager.• Set up new customers in Viewpoint using NJ office list• Handle Tax-exempt forms New York and New Jersey states• Good understanding and process lien waivers for customers• Weekly import and review of AR aging reports, send to NJ team including sales employees to go over in the bi-weekly meeting.• Post New Jersey customer deposits by recording cash and credit card transactions• Quarterly review, process and file Sales tax returns for New York and New Jersey states.• Prepare and send monthly statements to customerso • Monthly closing of the AR billing including contract services billing.• Collection calls and constant follow up on outstanding items (payments, tax exempt forms, etc.)Accounts Payable Management:• Enter/Process AP Invoices and match PO in timely manner• Follow up with approval team on all open Unapproved AP Invoices• Research and answer vendor and staff inquiries on any vendor payment related items, resolving vendor inquiries, research and reconciliation of vendor payment history• Review unapproved Invoices entered by AP admins for correct coding, jobs and phase codes• Monitor unapproved invoices and contact the team to ensure approval in a timely manner• Monthly closing of the AP system, ensure key monthly invoices have been processed• Quarterly Equipment Job Cost adjustments• Yearly entry loans and mortgage liabilities in Viewpoint• Perform special assignments, projects and reporting as needed• Complies with Accounting Schedule & Deadlines, including monthly closing responsibilities• Assist with annual 1099s process• Perform general administration duties as assigned Accounting:• Assist the Controller with any miscellaneous tasks as needed such General Ledger or Job Cost reconciliation• Process monthly depreciation• Bank reconciliation• Knowledge of Journal entries and Prepaid Expenses• Assist PPark Controller with preparation of yearly budget if necessary Administrative: Carrying out administrative duties as assigned or delegated to include, however; not limited to typing, mailing, faxing, filing, package delivery coordination and follow-up phone calls as assigned or delegated by ControllerQUALIFICATIONS:• A minimum of five (5) years’ accounting and administrative experience• Bachelor’s degree in accounting or finance• Strong organizational and attention to details skills required• Possess a high degree of proficiency with MS Office products including Word, Excel and Outlook, and Viewpoint experience preferred• Must be capable of meeting deadlines, self-motivated and have excellent follow-through capability• Good written and verbal communication skills• Proven ability to manage multiple diverse tasks at one time• Proven ability to maintain confidentiality

Reports to: Controller

Location: Farmingdale, NY

Compensation: $60,000 - $80,000 Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.