VMBA is Hiring a Membership and Events Assistant

Posted 10 days ago

vermont mountain bike associationWaterbury (VT)

Recreation Workers All Other Amusement and Recreation Industries

SENIORITY

Mid

SALARY

$20.00 per hour

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About the role

Membership and Events Assistant Part-Time: 5-15 hours/week, $20/hour April through September

Reports to: Operations Manager

Interested in a flexible, part-time position supporting one of the country's largest state-level mountain bike advocacy organizations? VMBA is looking for a seasonal Membership and Events Assistant.

Summary of Position: The Membership & Events Assistant will play a dual role in supporting VMBA's membership fulfillment operations and community event presence. In the first half of the season, this role will focus on ensuring membership materials are packaged and sent to VMBA Members in an accurate and timely manner. As the riding season ramps up, the role shifts toward representing VMBA at events across the state, serving as a front-line ambassador to promote awareness of and membership in VMBA.This is a seasonal position beginning in early April and running through late September. The role will work closely with both the Operations Manager and the Programs & Partnerships Manager. Work location is split between our Waterbury office for membership fulfillment and administrative tasks, and event venues across Vermont during the riding season. A majority of events are scheduled for evenings and/or weekends. Compensation is $20/hr. Schedule will range from 5-15 hours per week, with fluctuations based on the event calendar.

Duties & Responsibilities:

Coordinate working hours with the Operations Manager on a flexible schedule
Pack membership packets according to each membership tier's parameters and established protocols
Weigh, post, and drop membership packets and online store orders at the post office in a timely manner
Track and communicate fulfillment progress with the Operations Manager
Provide feedback on ways to improve the fulfillment process
Assist with additional shipments, such as donor gifts, as needed
Work with the Programs & Partnerships Manager to develop an event attendance schedule
Attend in-state mountain biking and outdoor events to drive membership, raffle campaigns, and awareness of VMBARepresent VMBA as an enthusiastic and knowledgeable point of contact with the public
Work closely with local Chapters to help on-site at their events
Keep an event-specific log of all revenue and expenses, and support processing with the Programs & Partnerships Manager
Maintain event equipment and booth materials, including membership collateral and signage
Maintain strong relationships with vendors, partners, and event hosts
Post stories on VMBA's social media channels during events
Participate in regular check-ins with the Operations Manager and/or Programs & Partnerships Manager
Attend staff meetings as needed
Support good documentation, organization, and records management throughout both phases of the role
Desired Skills & Abilities
Willingness to work some nights and weekends for certain events
Strong attention to detail with the ability to manage time effectively and adhere to established procedures independently
Excellent interpersonal skills and ability to connect with a diverse range of audiences riders of all ages and abilities, sponsors, and partners
Experience and enthusiasm for outdoor events, from small group rides to large festivals
Ability to clearly articulate VMBA's mission and values
Flexible, dependable, and strong time management skills
Prior experience helping put on or participate in events
Ability to travel to different parts of Vermont and physically set up/take down event equipment (pop-up tent, weights, tables, and associated gear)
Sense of humor and desire to work in a fun, collaborative team environment
Passion for making Vermont the best place in the country to mountain bike!

At VMBA, our pledge is to develop vibrant communities emboldened by outdoor recreation and natural environments connected to all. Our primary goal is to build an inviting and inclusive mountain bike community that any individual can be a part of. We are proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to building a team that represents a variety of backgrounds and skills to continue our work of listening and learning, which is why we invite anyone to apply.

Benefits Include:

Mileage reimbursement
Flexible schedule
Access to industry pro dealsVMBA GearFun work environment!

How to apply: Qualified candidates are asked to please submit a brief cover letter, resume, and two references to jobs@vmba.org. Please use "VMBA Membership and Events Assistant" in the subject line. The Hiring Committee will begin reviewing applications immediately.

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