Administrative Clerk

Job Description Job Description PRIMARY PURPOSE OF JOBTo provide general administrative and housekeeping duties to enable the office to function smoothly.Duties include:Preparing engagement letters to be sent out to clientsPreparing labels for USPS and FedExOccasionally dropping off packages to FedExPreparing reportsCopying and scanningPreparing internal and minor external correspondenceUpdating and transferring current client information to the word processing folderAssisting in the preparation of outgoing correspondence to clientsAnswering all incoming callsLogging all incoming/outgoing mailPreparing outgoing mail; occasionally take mail to the post officeDistributing incoming mail and faxed documents to the appropriate staffAdding postage for outgoing mail and logging postage expensesUpdating and monitoring the Equipment LogRestocking bathrooms and kitchen, and ensuring their tidinessRestocking all printers and copiers with paper and ink as neededCleaning the refrigerators and ensuring the cleanliness of the kitchenFilingOpening and closing the office dailyAssist in maintaining office supply purchase lists and ordering/purchasing suppliesAssist in making, rescheduling and confirming appointmentsRequest governmental and non-profit contractsEnsure original engagement letters, confirmations and client representation letters are obtained and filedUpdate, maintain and distribute weekly staff whereabouts document to partnersCollect timesheets and invoices, semi-monthly, and agree to time in billing system; distribute to partnerUpkeep of office plantsWeekly update of main conference room calendarEnsuring that the auditing and consulting staff is given the necessary tools including laptops, printers and calculators to do their jobsEnsuring that all IT related problems are eliminated as quickly as possible through our IT consultantProvide additional clerical assistance to all firm personnelHelping to maintain the appearance of the building, grounds and internal office spaceScheduling and confirming appointmentsOther duties as directed by partners and office administrator Company Description S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity. Company Description S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.