Secretary - Director State & Federal Programs

QUALIFICATIONS: Education/Certification: High School diploma or equivalent

Experience: Proficiency in general office skills, experience in data entry and word processing; strong interpersonal skills, including conflict management. 3 years of secretarial or clerical experience required Three years Title I campus secretary experience preferred Bilingual (English/Spanish) preferred TEAMS experience preferred MAJOR RESPONSIBILITIES AND DUTIES: SCHOOL/ORGANIZATION CLIMATEStrong communication and interpersonal skills Promotes a positive office climate ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENTManagement the State and Federal Programs Department budget; organizing, monitoring, and verifying the utilization of allocated budget funds, including requisitions/purchase orders, budget transfers, direct payments, reimbursement and travel requests, payment authorization forms, and contracted services/vendor setup and arrangements Maintains and regulates the daily and long-range appointment calendar for Director and department activities Coordinates a variety of programs and activities to ensure effective and efficient operations, including, room reservations and setup, course registration management, work orders, meeting setup, facility operations, and catering Attends to administrative details not requiring the immediate attention of the Director, including providing up-to-date information, technical assistance, and support to campus and coordinating department staff. Work with computer-based software and storage platforms to maintain department activities and required documentation Advise Director and department personnel on purchases and management of all funds dispensed and supervised through the State and Federal Programs Department Order, track orders and receive on all materials purchased with State and Federal Programs Department funds Prepare emails, letters and memos Coordinates processing and distributing books and materials to departments and campuses. SCHOOL/COMMUNITY CLIMATEKnowledgeable of district procedures and have professional discretion concerning confidential matters. Works effectively with District and Department staff to establish positive communication for State and Federal Programs Department initiatives and mandates Provide accurate information to all stakeholders pertaining to assigned State and Federal Programs Department initiatives and mandates MISCELLANEOUSPerforms other duties as may be assigned by the State and Federal Programs Director Duty Days 243 Pay Grade Admin. Support 4