Legal Administrative Assistant (Estate Planning and Administration)
buckley fineChicago (IL)
Legal Administrative Assistant (Estate Planning and Administration)
Posted 13 days ago
buckley fineChicago (IL)
SENIORITY
Mid
About the role
About Buckley Fine LawBuckley Fine Law is a collaborative, client-focused firm with strong practices in estate planning, trust and estate administration, corporate law and litigation. We are committed to delivering high-quality legal services while fostering a team-oriented environment that supports professional growth and long-term success.
Job Summary:
We are seeking an organized, detail-oriented Legal Assistant with at least 2 years of experience in a law firm setting to join our team. The ideal candidate will provide essential support to multiple attorneys, particularly in the areas of Estate Planning and Estate Administration. This role requires the ability to manage multiple administrative tasks and projects with competing deadlines. Why This Role Stands OutWork closely with experienced attorneys in a growing, well-respected firm Client-facing role with meaningful interaction and responsibility Opportunity to expand your experience in estate planning and administration Supportive, team-driven culture that values initiative and reliability
Key Responsibilities:
- Support multiple attorneys with day-to-day administrative and legal tasks
- Manage calendars, schedule meetings, and coordinate client appointments
- Answer and direct incoming phone calls and communicate professionally with clients, attorneys, and other professionals
- Assist with client intake and follow-up communications
- Draft, format, and proofread legal documents and correspondence
- Maintain organized electronic and physical files
- Track deadlines, anticipate what is needed, and proactively assist attorneys with managing their deadlines and workflow
- Attend client meetings as needed to witness and notarize documents
Requirements:
- At least 2 years of experience in a legal assistant, legal administrative, or similar law firm supportive role; experience in estate planning, estate administration, or another legal practice area preferred
- Previous experience using Clio Practice Management software
- Strong written and verbal communication skills, with excellent proofreading abilities and high attention to detail
- Highly organized with strong time management skills and the ability to prioritize competing deadlines
- Pleasant, professional demeanor and strong client-service skills
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Associate or bachelor’s degree preferred
Benefits:
- 401(k) with matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Voluntary Accident, Critical Illness, Hospital Indemnity, Identity Theft Protection, Pet insurance, and Vision insurance
- Performance based bonus opportunities
Schedule
Job Type: Full-time
Monday – Friday | 9am – 5pmWork Location: In person
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