Office Assistant
robert halfFlorham Park (NJ)
Office Assistant
Posted 4 days ago
robert halfFlorham Park (NJ)
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Administrative Services
SENIORITY
Junior
About the role
Office Assistant Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.
Responsibilities:
- Provide general administrative and office support
- Answer phones, greet visitors, and receive packages
- Manage outgoing mail, checks, bank deposits, and office shipments
- Coordinate executive travel arrangements, client meetings, and reservations
- Assist with expense reports and expense tracking
- Support employee onboarding, benefits administration, and other HR-related tasks
- Maintain files, records, and office documentation
- Assist with contract renewals and various business reporting activities
- Take detailed meeting notes and follow through on action items
- Order office supplies and help maintain inventory
- Partner with team members across multiple departments on special projects and administrative needs
Before you apply
Applying takes about a minute. These four things decide how fast it moves after that.
Your profile is current
It's what we read first. Occupations, seniority and locations matter more than a long history.
Two examples you can talk through
Not a portfolio — just two pieces of work where you can explain the decisions and what you'd change.
A number in mind
What you're on now and what would make you move. We negotiate better when we know both.
Your notice period
Employers plan around it, and it's the question that stalls offers most often.
Once you apply, someone reads it and calls you before anything reaches the employer — usually within two working days.