Administrative Assistant, Construction

Company Description Talon Industries, Inc. is a specialty construction company founded in North Texas in 1997, focused on welded fuel-piping for aviation fueling systems, oil and gas terminals, and glycol systems. The company has completed hundreds of fueling projects across the United States, working in more than 31 states, including Hawaii. With over 40 years of combined experience, Talon Industries offers extensive expertise in the design and installation of diverse fueling systems. The team serves as both Prime Contractor and Subcontractor, delivering projects for major clients such as the United States Army Corps of Engineers, NAVFAC, the Bureau of National Guard, major airports, municipalities, and leading energy and pipeline companies. Talon Industries values safety, quality, and reliability in all aspects of its operations. Role Description The Administrative Assistant, Construction is a full-time, on-site role based in Arlington, TX. This role supports construction operations through managing correspondence, scheduling meetings, organizing project files, and maintaining accurate records. Daily responsibilities include answering and directing phone calls, preparing documents and reports, assisting with bid packages, and coordinating with project managers, field teams, clients, and vendors. The Administrative Assistant processes incoming and outgoing mail, handles data entry into project and accounting systems, and ensures all administrative tasks are completed in a timely, organized manner. This position contributes to efficient office workflows and consistent communication across the organization. Qualifications Candidates should possess strong Administrative Assistance and Clerical Skills, including scheduling, document management, and data entry. Candidates should possess professional Phone Etiquette and Communication skills, with the ability to interact clearly and respectfully with internal teams and external partners. Candidates should possess Executive Administrative Assistance capabilities, such as supporting leadership with calendars, meeting preparation, and confidential information handling. Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced construction environment. Proficiency with office software (e.g., Microsoft Office Suite) and comfort learning construction or project management systems. High school diploma or equivalent required; additional education or coursework in business, administration, or construction-related fields is beneficial. Previous experience in construction, engineering, or industrial environments is preferred but not required. Ability to work on-site in Arlington, TX and collaborate effectively with diverse teams.